Employment Letter

Employment Letter Template for Philippines

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Key Requirements PROMPT example:

"I need an Employment Letter for a senior software engineer position in our Manila tech startup, including remote work provisions and stock option details, with an expected start date of March 1, 2025."

Document background

The Employment Letter is a crucial document used in the Philippine employment context to formalize the employment relationship between an employer and employee. It serves as the primary document confirming the offer of employment and outlining essential terms and conditions, including position, compensation, benefits, and working arrangements. This document must align with the Labor Code of the Philippines and various employment-related legislation, incorporating mandatory provisions for employee protection and benefits. The Employment Letter is typically issued after successful recruitment and before the commencement of employment, forming the basis of the employment contract. It should be drafted to ensure compliance with local labor laws while clearly communicating the terms of employment to the prospective employee.

Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact information and date of issuance

2. Employee Information: Full name and address of the employee

3. Position and Employment Classification: Job title, employment status (regular, probationary, fixed-term), and department/reporting relationship

4. Start Date and Work Location: Commencement date of employment and primary work location

5. Compensation Package: Basic salary, allowances, and other monetary benefits

6. Working Hours and Schedule: Regular working hours, days, and flexible arrangement policies if applicable

7. Benefits: Statutory and additional company benefits including leaves, insurance, and other perks

8. Probationary Period: Duration and terms of the probationary period if applicable

9. Confidentiality and IP: Basic confidentiality obligations and intellectual property rights

10. Acceptance and Signature: Space for both employer and employee signatures and date of acceptance

Optional Sections

1. Relocation Terms: Include when the position requires relocation of the employee

2. Commission Structure: Include for sales positions or roles with variable compensation

3. Remote Work Provisions: Include when the role involves regular work-from-home arrangements

4. Performance Bonus Structure: Include when the role includes performance-based incentives

5. International Assignment Terms: Include for positions involving international assignments

6. Training Commitments: Include when specific training requirements or bonds are involved

7. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities and requirements

2. Benefits Schedule: Detailed breakdown of all company benefits and eligibility criteria

3. Company Policies: Key company policies that form part of employment terms

4. Performance Metrics: Specific KPIs and performance evaluation criteria

5. Statutory Benefits Summary: Summary of mandatory benefits under Philippine law

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Business Process Outsourcing

Construction

Hospitality

Professional Services

Telecommunications

Agriculture

Mining

Transportation

Energy

Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

Administration

Executive Leadership

Talent Acquisition

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Financial Analyst

Human Resources Officer

Marketing Coordinator

Sales Representative

Administrative Assistant

Project Manager

Operations Supervisor

Research Analyst

Customer Service Representative

Technical Support Specialist

Business Development Manager

Quality Assurance Engineer

Account Executive

Production Supervisor

Legal Counsel

Data Analyst

Executive Assistant

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Authors

Alex Denne

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