The Salary Letter From Company is a fundamental document in Belgian employment relationships, typically issued after successful employment negotiations and before the commencement of employment. This document serves as a formal offer of employment and outlines the essential terms and conditions of the working relationship, with particular emphasis on compensation and benefits. It must comply with Belgian employment law, including the Employment Contracts Act and various collective bargaining agreements. The letter is used to confirm the employment offer, document the agreed-upon terms, and provide clarity regarding remuneration, working conditions, and benefits. It forms part of the employment documentation package and should be retained alongside the formal employment contract and other relevant employment documents.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter
2. Employee Personal Information: Full name and address of the employee
3. Position Details: Job title, department, and reporting relationship
4. Start Date and Location: Confirmed start date and primary work location
5. Base Salary: Annual/monthly gross salary amount and payment frequency
6. Working Hours: Standard working hours per week and work schedule
7. Benefits Package: Overview of standard benefits including healthcare, meal vouchers, and other standard Belgian benefits
8. Leave Entitlement: Annual leave days and public holidays
9. Notice Period: Required notice period as per Belgian law
10. Acceptance Terms: Instructions for accepting the offer and deadline for response
11. Signature Block: Space for employer signature and employee acknowledgment
1. Variable Compensation: Include when offering bonus schemes, commission structures, or other variable pay elements
2. Company Car: Include when a company car or car allowance is part of the package
3. Stock Options/RSUs: Include for positions eligible for equity compensation
4. Remote Work Policy: Include when offering hybrid or remote working arrangements
5. Probationary Period: Include if applicable under the employment category
6. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
7. Intellectual Property Rights: Include for technical or creative positions
8. International Travel: Include if the role requires regular international travel
1. Benefits Details: Detailed explanation of all benefits including insurance coverage, meal vouchers, eco-vouchers, etc.
2. Bonus Scheme Rules: If applicable, detailed explanation of bonus calculation and payment terms
3. Company Car Policy: If applicable, details of car scheme including fuel card, maintenance, and private use terms
4. Expense Policy: Company policy regarding business expense reimbursement
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