The Rejection Letter For Job Offer is a crucial document in the Belgian recruitment process, used when an organization needs to formally communicate a negative hiring decision to a job candidate. This document must comply with Belgian labor laws, anti-discrimination legislation, and GDPR requirements while maintaining professional standards and protecting the company's legal interests. It is typically issued after a completed application process or following interviews when a final decision has been made not to proceed with a job offer. The letter should be crafted to balance clarity and professionalism while avoiding potential legal issues that could arise from discriminatory language or improper handling of personal data. In the Belgian context, such letters often include specific privacy notices and data retention information to ensure full regulatory compliance.
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1. Company Information Header: Company letterhead including full legal name, address, and contact details
2. Date and Reference: Current date and any relevant reference numbers or identifiers for the application
3. Recipient Details: Candidate's full name and contact information
4. Acknowledgment: Recognition of the candidate's application and interview process if applicable
5. Decision Communication: Clear but polite statement of the rejection decision
6. Thank You Message: Expression of appreciation for the candidate's time and interest
7. Sign-off: Professional closing, including name and title of the sender
1. Specific Feedback: Brief, constructive feedback about the candidate's application or interview, used when appropriate and when feedback can be provided objectively
2. Future Opportunities: Invitation to apply for future positions, used when the candidate showed promise but wasn't right for this specific role
3. Alternative Positions: Suggestion of other current openings that might be suitable, used when applicable
4. Data Retention Notice: Information about how the candidate's data will be stored or deleted, used when required by company policy or desired for GDPR compliance
5. Application Status: Information about closing their application in the company's system, used for formal recruitment processes
1. Privacy Notice: Optional attachment explaining how the candidate's personal data will be handled, if not already provided during application process
2. Candidate Feedback Form: Optional attachment for candidates to provide feedback on the recruitment process
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