The Maternity Leave Letter to Employer is a crucial document in Belgian employment relations, required when an employee needs to formally notify their employer of pregnancy and intention to take maternity leave. Under Belgian law, employees are entitled to 15 weeks of maternity leave (extended to 19 weeks for multiple births), with specific requirements for notification timing and medical certification. This document is typically submitted at least 8 weeks before the expected due date, though earlier notification is common to ensure proper workplace arrangements. The letter serves multiple purposes: it triggers legal protections against dismissal, initiates the process for maternity benefits, and allows employers to plan for temporary coverage of the employee's responsibilities. The document must comply with Belgian labor regulations, particularly the Labour Law of 16 March 1971 and related royal decrees concerning maternity protection.
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1. Personal Information: Employee's full name, employee ID/reference number, department, and position
2. Current Date and Employer Details: Letter date and full contact details of employer, including relevant HR department or supervisor
3. Formal Notification of Pregnancy: Clear statement of pregnancy and expected due date, supported by medical certificate
4. Leave Period Request: Specific dates for starting and ending maternity leave, including both mandatory and optional periods
5. Medical Certificate Reference: Reference to the attached medical certificate confirming pregnancy and due date
6. Return to Work Information: Expected date of return to work after maternity leave
7. Contact Information: Employee's contact details during the leave period
1. Health and Safety Considerations: Any specific health and safety concerns or accommodation requests during pregnancy, used when specific workplace adjustments are needed
2. Handover Plan: Brief outline of how current responsibilities will be handled during absence, used when employee has significant ongoing projects
3. Flexible Work Request: Request for flexible working arrangements upon return, used when planning to request modified work arrangements post-maternity
4. Breastfeeding Arrangements: Information about intended breastfeeding breaks upon return to work, used when planning to continue breastfeeding after return
5. Social Security Information: Details about social security registration and maternity benefits, used when coordination with social security administration is needed
1. Medical Certificate: Official medical certificate confirming pregnancy and expected due date
2. Work Handover Document: Detailed document outlining current projects and responsibilities (if applicable)
3. Risk Assessment Form: Workplace risk assessment for pregnant employees (if required by employer)
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