The Job Notice Letter is a crucial document in Belgian employment law, used when an employer needs to formally terminate an employment relationship. It must be drafted in accordance with strict Belgian legal requirements, including compliance with the Employment Agreements Act of 1978, Collective Bargaining Agreement No. 109, and regional language laws. The document serves multiple purposes: it officially communicates the termination decision, specifies the notice period or payment in lieu of notice, outlines the final working day, and details any additional obligations or entitlements. The letter must be precise in its content and timing, as errors could lead to legal complications or additional costs for the employer. Various mandatory complementary documents, such as the C4 form, must typically accompany the Job Notice Letter.
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1. Letterhead and Date: Company letterhead with full legal entity details and current date
2. Employee Details: Full name, address, and position of the employee
3. Notice of Termination Statement: Clear and unambiguous statement that the employment contract is being terminated
4. Notice Period Details: Specific start and end dates of the notice period, calculated according to Belgian law
5. Final Working Day: Clear statement of the employee's last working day
6. Handover Requirements: Instructions regarding handover of work, company property, and ongoing projects
7. Final Settlement Information: Information about final salary, holiday pay, and other statutory payments
8. Signature Block: Space for employer's signature, name, and position
1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period
2. Payment in Lieu of Notice: Include when offering payment instead of serving notice period
3. Non-Compete Reminder: Include when the employment contract contains post-termination restrictions
4. Outplacement Services: Include when legally required based on employee's service length or when offered voluntarily
5. Reason for Termination: Include when required by CBA 109 or when termination is for cause
6. Reference Offer: Include when the company is willing to provide employment references
1. C4 Form: Mandatory unemployment document required by Belgian law
2. Final Settlement Calculation: Detailed breakdown of final payments including holiday pay, bonuses, and other entitlements
3. Company Property List: Inventory of company items to be returned
4. Outplacement Details: Information about outplacement services when applicable
5. Exit Procedure Checklist: Checklist of administrative tasks to be completed before last working day
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