The Offer of Employment is a crucial document in Belgian employment relationships, serving as the initial formal agreement between an employer and a prospective employee. It is typically used at the final stage of the recruitment process, after verbal discussions have concluded and before the commencement of employment. The document must comply with Belgian federal employment law, including the Employment Contracts Act of 1978 and relevant collective bargaining agreements. It contains essential employment terms such as position, compensation, working hours, and benefits, while also addressing specific Belgian requirements regarding language use, notice periods, and social security provisions. This document forms the basis for the subsequent employment relationship and may be referenced in case of future disputes or clarifications regarding employment terms.
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1. Employer and Employee Details: Full legal names and addresses of both parties, including company registration details for the employer
2. Job Title and Description: Specific role, position, and brief description of main responsibilities
3. Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite
4. Work Location: Primary workplace address and any flexibility arrangements
5. Working Hours: Standard working hours, schedule, and potential overtime requirements
6. Remuneration: Base salary, payment frequency, and method of payment
7. Benefits Package: Overview of statutory and additional benefits including healthcare, meal vouchers, and company car if applicable
8. Leave Entitlement: Annual leave, public holidays, and other types of leave
9. Notice Period: Required notice periods for termination as per Belgian law
10. Confidentiality: Basic confidentiality obligations during employment
11. Governing Law: Confirmation that the contract is governed by Belgian law
1. Probationary Period: Include for specific categories of employees where legally permitted under Belgian law
2. Commission Structure: Include for sales positions or roles with variable compensation
3. Remote Working Arrangements: Include if the role offers regular work-from-home opportunities
4. International Travel: Include if the role requires regular international travel
5. Training Commitments: Include if specific training or development programs are mandatory
6. Non-Compete Clause: Include for senior positions or roles with access to sensitive information, subject to Belgian legal restrictions
7. Intellectual Property Rights: Include for creative or technical roles involving creation of IP
8. Language Requirements: Include if specific language skills are essential for the role
9. Stock Options/Equity: Include if the company offers employee stock options or similar schemes
1. Job Description: Detailed description of responsibilities, reporting lines, and performance expectations
2. Compensation Details: Detailed breakdown of salary components, bonuses, and benefits calculations
3. Company Policies: Reference to key company policies including IT usage, expense claims, and code of conduct
4. Benefits Summary: Detailed description of all benefits and conditions for eligibility
5. Working Time Arrangements: Specific details about work schedules, flex time, and time recording if applicable
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