The Ad Hoc Contract of Employment is specifically designed for use under Belgian employment law when organizations need to engage employees for temporary, project-specific, or time-limited work arrangements. This type of contract is particularly relevant when there is a clear end date or project completion milestone, distinguishing it from standard indefinite-term employment contracts. It must comply with Belgian employment legislation, including specific requirements for temporary contracts under the Employment Contracts Act of 1978, collective bargaining agreements, and sector-specific regulations. The document includes mandatory provisions regarding working hours, remuneration, notice periods, and holiday entitlements, while also addressing project-specific requirements and objectives. It's commonly used for seasonal work, project-based assignments, temporary replacements, or specific business needs where a fixed-term arrangement is appropriate.
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1. Parties: Identification of the employer and employee with complete legal names and addresses
2. Background: Brief context of the employment relationship and purpose of the ad hoc contract
3. Definitions: Key terms used throughout the contract
4. Duration and Nature of Contract: Specific term of the ad hoc employment and its temporary nature
5. Function and Duties: Employee's job title, role description, and main responsibilities
6. Work Location: Primary workplace address and any mobility requirements
7. Working Hours: Standard working hours, schedule, and potential overtime arrangements
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits: Mandatory benefits including holiday pay and end-of-year premium
10. Leave Entitlement: Annual leave, public holidays, and other statutory leave rights
11. Illness and Incapacity: Procedures for reporting illness and sick pay entitlements
12. Confidentiality: Obligations regarding company confidential information
13. Intellectual Property: Ownership of work created during employment
14. Data Protection: GDPR compliance and personal data processing
15. Termination: Notice periods and termination procedures
16. Governing Law: Confirmation of Belgian law application and competent courts
17. Signatures: Execution block for both parties
1. Company Car: Include when a company car is provided, detailing terms of use and benefit calculation
2. Remote Working: Include when the role involves regular work from home arrangements
3. Non-Compete Clause: Include for roles where post-employment competition restrictions are necessary
4. Commission Structure: Include for sales roles or positions with variable compensation
5. Training Requirements: Include when specific training obligations or reimbursement conditions apply
6. Collective Bargaining Agreements: Include when specific sector CBAs apply to the role
7. International Travel: Include when the role requires regular international travel
8. Language Requirements: Include when specific language skills are essential for the role
1. Schedule 1 - Job Description: Detailed description of responsibilities and requirements of the role
2. Schedule 2 - Compensation Details: Breakdown of salary components and benefits calculation
3. Schedule 3 - Company Policies: Key workplace policies applicable to the employee
4. Schedule 4 - Working Time Schedule: Detailed working hours and shift patterns if applicable
5. Schedule 5 - Benefits Overview: Comprehensive list of benefits and conditions
6. Appendix A - Data Privacy Notice: Detailed information about personal data processing
7. Appendix B - Company Car Policy: If applicable, detailed rules regarding company car use
8. Appendix C - Remote Working Guidelines: If applicable, detailed remote working procedures and requirements
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