Employee Contracts For Small Business in Belgium are essential documents that establish the legal framework for employment relationships while considering the specific needs and constraints of smaller organizations. These contracts must comply with the Belgian Employment Contracts Act of 1978 and related legislation, including regional language requirements (Dutch in Flanders, French in Wallonia, choice in Brussels). The document needs to balance comprehensive legal compliance with practical usability for small business owners who may not have extensive HR support. It includes mandatory provisions regarding working conditions, remuneration, and benefits, while remaining flexible enough to accommodate various business sectors and roles. This template is particularly valuable for small businesses looking to establish clear, legally-sound employment relationships while maintaining operational efficiency.
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1. Parties: Identification of the employer and employee with complete legal details
2. Background: Brief context of the employment relationship and reference to any relevant collective bargaining agreements
3. Definitions: Key terms used throughout the contract
4. Function and Duties: Detailed description of the role, responsibilities, and reporting relationships
5. Duration and Start Date: Type of contract (fixed-term/indefinite) and commencement date
6. Work Location: Primary workplace address and any flexibility provisions
7. Working Hours: Standard working hours, schedule, and break periods
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits: Standard benefits package including holiday entitlement and other statutory benefits
10. Social Security and Tax: Confirmation of registration and deductions
11. Leave Entitlements: Annual leave, public holidays, and other statutory leave rights
12. Illness and Incapacity: Procedures for reporting illness and sick pay entitlements
13. Confidentiality: Protection of company information and trade secrets
14. Data Protection: GDPR compliance and handling of personal data
15. Termination: Notice periods and termination procedures
16. Governing Law: Confirmation of Belgian law application and jurisdiction
1. Company Car: Terms of company car provision and usage rules - include when a company car is provided
2. Remote Working: Policies and procedures for remote work - include when remote work is permitted
3. Commission Structure: Details of any performance-based compensation - include for sales or performance-bonus roles
4. Non-Compete Clause: Post-employment competition restrictions - include for senior or sensitive roles
5. Intellectual Property: IP rights and assignment - include for creative or technical roles
6. Training and Development: Professional development commitments and training bonds - include when specific training is provided
7. Mobile Phone Policy: Terms of company phone usage - include when a company phone is provided
8. Flexible Working: Flexible hours and arrangements - include when flexible working is offered
9. International Travel: Terms for business travel abroad - include when role requires international travel
1. Schedule 1 - Job Description: Detailed description of responsibilities and requirements of the role
2. Schedule 2 - Compensation Details: Breakdown of salary components and benefits
3. Schedule 3 - Company Policies: Reference to key company policies affecting employment
4. Schedule 4 - Work Rules: Company's internal work regulations as required by Belgian law
5. Appendix A - Expense Policy: Rules and procedures for business expense claims
6. Appendix B - IT Usage Policy: Guidelines for use of company IT systems and equipment
7. Appendix C - Health and Safety Rules: Workplace safety procedures and requirements
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