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Exit Letter To Employee Template for Saudi Arabia

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Key Requirements PROMPT example:

Exit Letter To Employee

"I need an Exit Letter To Employee for a senior IT manager who is voluntarily resigning from our Riyadh-based technology company effective March 15, 2025, including specific mentions of completed projects and positive recommendation for future employment."

Document background
The Exit Letter To Employee is a crucial document required under Saudi Arabian employment law that formally documents the conclusion of an employment relationship. It serves as an official record required by various authorities, including the Ministry of Human Resources and Social Development (MHRSD) and the General Organization for Social Insurance (GOSI). The document is particularly important in Saudi Arabia's employment landscape, where it's necessary for visa cancellation (for expatriate workers), processing end-of-service benefits, and facilitating new employment opportunities. The Exit Letter must include specific information mandated by Saudi Labor Law, such as employment duration, position held, and reason for termination. It's commonly used during employee transitions, company restructuring, or when employees resign or are terminated, and plays a vital role in ensuring compliance with local labor regulations while protecting both employer and employee interests.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, commercial registration number, and full contact details

2. Date and Reference Number: Current date and unique reference number for the letter

3. Employee Details: Full name, ID/Iqama number, nationality, and position held

4. Employment Period: Precise start and end dates of employment

5. Confirmation of Service End: Clear statement confirming the termination of employment and its nature (resignation, termination, mutual agreement, etc.)

6. Service Record Statement: Brief description of employee's conduct, performance, and fulfillment of duties during employment

7. Financial Clearance: Confirmation that all financial obligations between parties have been settled

8. Authorization Statement: Statement confirming the signatory's authority to issue the letter

9. Signature Block: Official signature, name and title of authorized signatory, company stamp

Optional Sections

1. Reason for Exit: Include when the termination reason needs to be explicitly stated and agreed upon by both parties

2. Project Assignments: Add for employees who worked on specific projects, listing major projects and responsibilities

3. Special Achievements: Include when the employee had notable achievements or contributions worth mentioning

4. Non-Compete Reminder: Include when the employee was subject to non-compete or confidentiality agreements that continue post-employment

5. Visa Status Declaration: Add for expatriate employees, confirming the status of visa/work permit cancellation

6. Recommendation Statement: Optional positive recommendation for future employment, if appropriate

Suggested Schedules

1. Service Certificate: Detailed employment certificate in Arabic and English, as required by Saudi Labor Law

2. Final Settlement Statement: Breakdown of final payments including end of service benefits, if provided with the exit letter

3. Handover Report Reference: Reference to the completed handover document, if applicable

4. Company Property Return Checklist: List of company property returned by the employee, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Oil and Gas

Financial Services

Technology

Manufacturing

Construction

Healthcare

Education

Retail

Hospitality

Telecommunications

Professional Services

Mining

Transportation

Real Estate

Government Services

Defense

Relevant Teams

Human Resources

Legal

Compliance

Administration

Finance

Payroll

Employee Relations

Personnel Management

Corporate Services

Operations

Relevant Roles

Chief Executive Officer

Chief Human Resources Officer

HR Director

HR Manager

Legal Counsel

Compliance Officer

HR Operations Manager

Employee Relations Manager

HR Business Partner

HR Administrator

Payroll Manager

Personnel Manager

Administrative Manager

Office Manager

Department Head

Line Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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