The Rental Termination Notice is a crucial legal document used in Belgium to formally end a rental agreement between landlord and tenant. It must be drafted in accordance with Belgian federal law and regional housing regulations (Brussels, Flanders, or Wallonia). The document is required whenever either party wishes to terminate a lease, whether at the end of its term or prematurely. The notice must include specific elements such as property identification, clear termination date, and proper notice periods as prescribed by Belgian law. The format and content requirements vary depending on whether it's a residential or commercial lease, and whether the termination is initiated by the landlord or tenant. The notice must be delivered via registered mail or other legally acceptable methods to ensure valid service under Belgian law.
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1. Sender Details: Full name and address of the party sending the notice (tenant or landlord)
2. Recipient Details: Full name and address of the party receiving the notice (tenant or landlord)
3. Date: The date when the notice is being sent
4. Property Details: Complete address and description of the rental property being terminated
5. Formal Notice Declaration: Clear statement declaring the intention to terminate the lease
6. Termination Date: Specific date when the lease will end, accounting for required notice periods
7. Legal Basis: Reference to relevant clause in lease agreement and/or applicable law justifying the termination
8. Signature: Signature of the sending party
1. Early Termination Justification: Required when terminating the lease before its natural end date, explaining the grounds for early termination
2. Property Inspection Arrangements: Proposed dates and times for final property inspection and inventory check
3. Security Deposit Return: Details regarding the return of the security deposit and any specific conditions
4. Outstanding Payments: Information about any remaining rent or charges to be settled
5. Forwarding Address: New address of the departing tenant for future correspondence
6. Key Return Details: Arrangements for returning keys and access devices
1. Proof of Sending: Copy of registered mail receipt or other proof of delivery
2. Current Lease Agreement: Copy of the relevant pages of the lease agreement referenced in the notice
3. Supporting Documentation: Any relevant documentation supporting the termination (e.g., new job contract for early termination, photos of property condition)
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