The Notice of Non-Renewal of Lease is a crucial document in Belgian property law, used when a landlord wishes to formally communicate their intention not to continue a lease agreement beyond its current term. This document must comply with strict requirements under Belgian federal civil law and regional housing codes, with specific provisions depending on whether the property is located in Brussels, Wallonia, or Flanders. The notice must be served within legally prescribed timeframes, which vary based on the type of lease (residential or commercial) and the specific terms of the original agreement. The document typically includes detailed property identification, party information, explicit non-renewal statements, and the final lease end date. It serves as legal protection for both parties and initiates the formal process of lease termination.
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1. Date and Place: Current date and place of writing, formatted according to Belgian standards
2. Sender Details: Full name and address of the landlord/sender, including any reference numbers
3. Recipient Details: Full name and address of the tenant/recipient
4. Subject Line: Clear indication that this is a notice of non-renewal of lease
5. Property Identification: Complete address and description of the leased property
6. Lease Reference: Reference to the original lease agreement including its date and parties
7. Notice Statement: Formal declaration of the intention not to renew the lease, citing the relevant lease clause and/or law
8. End Date: Clear statement of the date when the lease will end
9. Formal Closing: Professional closing, signature block, and sender's signature
1. Security Deposit Return: Information about the process and timing for returning the security deposit, used when wanting to proactively address this matter
2. Property Inspection: Proposed arrangements for final property inspection, used when wanting to set this up in advance
3. Handover Arrangements: Details about key return and property handover procedures, used when specific arrangements need to be communicated
4. Forwarding Address Request: Request for tenant's forwarding address for future correspondence, used when this information is needed
5. Outstanding Payments: Reference to any outstanding payments or settlements required, used when there are pending financial matters
1. Proof of Delivery: Registered mail receipt or other proof of proper delivery of the notice
2. Original Lease Agreement: Copy of the relevant lease agreement being referenced
3. Property Inventory: If referenced in the letter, the original property inventory to be used for final inspection
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