The Notice Of Termination Of Employment is a crucial document in Belgian employment law that formally initiates the process of ending an employment relationship. It must be used whenever an employer wishes to terminate an employee's contract, except in cases of immediate termination for serious cause. The document needs to comply with Belgian federal and regional employment regulations, including specific notice period calculations based on seniority and position. It should contain all legally mandated information such as notice periods, final working day, and settlement details. The notice must be provided in writing and may trigger various legal obligations including potential outplacement services for certain categories of employees. Belgian law places significant emphasis on proper termination procedures, making this document essential for ensuring legal compliance and avoiding potential disputes.
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1. Employer Details: Full legal name and address of the employer
2. Employee Details: Full name, address, and employee ID/reference number of the employee
3. Date: Date of the notice letter (crucial for calculating notice periods)
4. Formal Notice Declaration: Clear statement that employment is being terminated and the legal basis for termination
5. Notice Period Details: Specification of notice period length and start/end dates, or payment in lieu of notice details
6. Final Working Day: Clear statement of the employee's last working day
7. Return of Company Property: List of company property to be returned and deadline for return
8. Final Settlement Information: Information about final salary, holiday pay, and other outstanding benefits
9. Signature Block: Space for employer's authorized representative signature and title
1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employee is bound by existing non-compete clauses
3. Outplacement Services: Include when the employer is required to or chooses to offer outplacement services
4. Serious Cause Details: Include only in cases of immediate termination for serious cause
5. Collective Bargaining Agreement References: Include when specific CBA provisions affect the termination terms
6. Handover Instructions: Include when specific handover of duties/projects is required
1. C4 Form: Mandatory unemployment document required by Belgian law
2. Final Settlement Calculation: Detailed breakdown of final payment including salary, holiday pay, and other benefits
3. Company Property Checklist: Itemized list of company property to be returned
4. Outplacement Details: Information about outplacement services where applicable
5. Employee Benefits Summary: Summary of impact on benefits, insurance, and other employment-related provisions
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