An End of Lease Letter to Landlord is a crucial document in Belgian property law that formalizes the tenant's intention to terminate their lease agreement. This document is required whenever a tenant plans to end their tenancy, whether at the natural conclusion of the lease term or through early termination where permitted by law. The letter must comply with Belgian regional housing codes and civil law requirements, including specific notice periods that vary by region (Brussels, Flanders, or Wallonia) and type of lease. It serves multiple purposes: providing legally required notice, documenting the intended vacancy date, requesting final inspection arrangements, and initiating the process for security deposit return. The document is particularly important in Belgium where tenant-landlord relationships are heavily regulated and proper documentation is essential for legal compliance.
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1. Sender's Details: Full name and current address of the tenant(s)
2. Date: The date when the letter is written
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a notice of lease termination
5. Lease Reference: Details of the current lease including property address and original lease start date
6. Formal Notice: Clear statement of intention to terminate the lease
7. Intended Vacation Date: Specific date when the property will be vacated
8. Property Inspection Request: Request for final inspection and inventory check
9. Deposit Return Request: Request for the return of the security deposit
10. Contact Information: Current and future contact details for further communication
11. Closing: Professional closing and signature
1. Forwarding Address: Include when the tenant already has a new address for future correspondence
2. Utility Transfer Notice: Include when utilities are in tenant's name and need to be transferred back to landlord
3. Maintenance History: Include if there have been significant maintenance issues or improvements during the tenancy
4. Special Circumstances: Include when termination is due to special circumstances allowed under Belgian law (e.g., professional, medical reasons)
5. Early Termination Explanation: Include if the lease is being terminated before the end of the agreed term
1. Photographic Evidence: Current dated photos of the property condition (optional but recommended)
2. Maintenance Records: Copies of relevant maintenance records or correspondence (if applicable)
3. Original Inventory List: Copy of the initial property inventory for reference during final inspection
4. Utility Readings: Current meter readings for electricity, gas, water (if applicable)
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