The Reference and Recommendation Letter is a crucial document in professional contexts within Belgium, typically requested when an employee is seeking new employment opportunities, academic admissions, or professional certifications. It serves as an official testament to an individual's work history, capabilities, and character, provided by their former employer or supervisor. The document must strictly adhere to Belgian employment law, privacy regulations, and GDPR requirements, ensuring that personal data is handled appropriately and with explicit consent. The letter should contain factual, objective information about the employee's tenure, responsibilities, achievements, and professional conduct, while avoiding any discriminatory or subjective statements that could violate Belgian anti-discrimination laws. As a Reference and Recommendation Letter carries legal weight in Belgium, it must be crafted carefully to balance the needs of all parties while maintaining compliance with relevant regulations.
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1. Letter Header: Company letterhead, date, and recipient's contact information
2. Opening Statement: Confirmation of the employment relationship, including the writer's role and capacity to evaluate the person
3. Employment Details: Duration of employment, position(s) held, and main responsibilities
4. Performance Assessment: Overview of the employee's key achievements, skills, and competencies
5. Character and Work Ethic: Description of the employee's personal qualities, reliability, and professional conduct
6. Closing Recommendation: Clear statement of recommendation and contact information for further queries
1. Specific Project Contributions: Detailed examples of significant projects or initiatives, used when the employee had notable achievements
2. Leadership Experience: Description of team management or leadership roles, included when the employee held supervisory positions
3. Academic Achievements: Information about relevant training or qualifications obtained during employment, used for academic or professional development focused recommendations
4. Reason for Departure: Brief explanation of why the employee left, included only when appropriate and with employee's consent
5. International Experience: Details about international assignments or cross-cultural work, relevant for international job applications
1. Performance Records: Copies of relevant performance reviews or evaluations (if authorized and appropriate)
2. Certificates: Copies of relevant certificates or qualifications mentioned in the letter
3. Project Documentation: Supporting evidence of specific achievements or projects mentioned (if applicable and appropriate)
4. Contact Authorization Form: Written consent from the employee for sharing specific information
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