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The Police Clearance Authorization Letter is a crucial document in Belgian administrative procedure, typically required when an individual needs to delegate the authority to obtain their police clearance certificate to another person or entity. This delegation might be necessary due to physical absence, time constraints, or practical considerations. The document must conform to Belgian legal requirements, including the Privacy Act and GDPR, and should contain specific personal information as required by local authorities. Police clearance certificates in Belgium are frequently requested for employment, visa applications, adoption procedures, or professional licensing. The authorization letter must be clearly written, specify the scope of authority granted, and include all necessary identification details for both the principal and the authorized representative. It may need to be authenticated by a notary or accompanied by official identification documents, depending on the specific use case and requirements of the requesting authority.

1. Date and Place: Current date and location where the letter is being signed

2. Addressee Details: Name and address of the police authority or relevant government department

3. Subject Line: Clear indication that this is an authorization for police clearance certificate

4. Principal's Information: Full name, date of birth, national registration number, current address, and contact details of the person requiring the police clearance

5. Authorized Person's Information: Full name, ID number, and contact details of the person being authorized to obtain the certificate

6. Authorization Statement: Clear statement of authorization, specifying the exact scope of authority being granted

7. Purpose Declaration: Specific purpose for which the police clearance certificate is required

8. Duration of Authorization: Validity period of the authorization

9. Signature Block: Space for principal's signature, date, and place of signing