The Authorization Letter To Collect Payment On Behalf Of Company is essential in Belgian business operations where companies need to delegate payment collection authority to specific representatives. This document is commonly used when companies require employees, agents, or third parties to collect payments from clients, customers, or business partners. It must comply with Belgian Civil Code provisions regarding mandate relationships, financial regulations, and corporate representation rules. The letter typically includes detailed information about the authorized collector, specific payment details, validity period, and any limitations on the authority granted. This document is particularly important in Belgium's business environment, where formal documentation of authority is often required by banks and financial institutions for payment processing.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full details of the person/entity to whom the authorization is being presented
3. Subject Line: Clear indication that this is an Authorization Letter for Payment Collection
4. Company Information: Complete legal details of the authorizing company, including registration number and address
5. Authorized Person Details: Full identification details of the person being authorized to collect payment
6. Authorization Statement: Clear and specific statement of authorization to collect payment
7. Payment Details: Specific details of the payment(s) to be collected, including amount, invoice reference, and debtor details
8. Duration of Authority: Validity period of the authorization
9. Authentication: Signatures of authorized company representatives, company stamp/seal
1. Special Conditions: Any specific conditions or limitations on the authorization, used when there are particular restrictions
2. Multiple Payment Schedule: Details of multiple payments if the authorization covers a series of collections
3. Substitute Authority: Provision for substitute collector, used when a backup authorized person needs to be designated
4. Reporting Requirements: Specific requirements for reporting collected payments, used for enhanced accountability
5. Revocation Clause: Specific conditions under which the authorization can be revoked, used for additional security
1. Identity Documentation: Copies of identification documents of the authorized person
2. Company Resolution: Copy of company resolution authorizing the payment collection arrangement
3. Invoice Details: Copies of relevant invoices or payment documents
4. Specimen Signature: Specimen signature of the authorized person for verification purposes
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