The Authorization Letter For Signature On Behalf Of Company is a crucial document in Belgian corporate practice that enables efficient business operations while maintaining proper corporate governance. It is typically used when a company needs to delegate signing authority to specific individuals for operational efficiency, particularly in situations where the regular signatories are unavailable or when multiple signing points are needed across different locations. The document must comply with the Belgian Companies and Associations Code and may require notarial authentication depending on the nature of transactions involved. It includes specific details about the authorized person, scope of authority, duration, and any limitations, making it a vital tool for corporate delegation while protecting the company's interests.
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1. Company Details: Full legal name of the company, registration number, registered address, and other identifying information as per Belgian company registration requirements
2. Date: The effective date of the authorization
3. Authorized Person Details: Full name, position, and identification details of the person being authorized to sign
4. Scope of Authority: Clear description of the signing powers being granted, including any specific transactions or documents covered
5. Duration: The period for which the authorization is valid
6. Company Representative Signature: Signature block for the person granting the authority, including their name, position, and company details
1. Specific Transaction Details: Used when the authorization is for a specific transaction or set of transactions, providing detailed information about the authorized business matter
2. Limitations and Restrictions: Include when there are specific limitations on the signing authority or monetary thresholds
3. Substitute Authorization: Used when the authorized person is allowed to delegate their authority to others
4. Witness Section: Include when additional verification of signatures is required or advisable
5. Notarial Authentication: Required for certain high-value transactions or when dealing with certain types of documents under Belgian law
1. Copy of Board Resolution: If required, attach the relevant board resolution authorizing the delegation of signing authority
2. Specimen Signature: Sample signature of the authorized person for verification purposes
3. List of Specific Documents: When authorization is for multiple specific documents, attach a detailed list of all documents covered
4. Identification Documents: Copies of identification documents of the authorized person as required under Belgian law
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