An Authority Letter For Bank Statement is a crucial document used in Belgian banking and business practices when an individual or entity needs to authorize a third party to obtain their bank statements. This document is particularly relevant in situations involving audit requirements, visa applications, financial due diligence, or when account holders cannot personally obtain their statements. The letter must comply with Belgian banking regulations and the EU General Data Protection Regulation (GDPR), containing specific details about the authorization scope, time period, and parties involved. It's commonly used in both personal and corporate contexts, requiring careful attention to privacy considerations and banking protocols. The document typically requires formal identification of all parties and may need notarization depending on the bank's requirements.
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1. Date and Place: Current date and place of writing the letter
2. Bank Details: Full name and address of the bank branch where the letter is addressed
3. Account Holder Information: Full name, address, and account number of the person giving the authority
4. Authorized Person Details: Full name, address, and identification details of the person being authorized
5. Authorization Statement: Clear statement of authorization to obtain bank statements
6. Account Specification: Specific account numbers and types covered by the authorization
7. Time Period: Specific period for which bank statements are requested
8. Purpose Statement: Statement explaining the purpose for which the bank statements are needed
9. Signature Block: Space for account holder's signature with name and date
1. Statement Format Preference: Include when specific format of bank statements (digital/physical) needs to be specified
2. Language Preference: Include when statements are needed in a specific language
3. Authorization Duration: Include when the authority needs to remain valid for an extended period rather than one-time use
4. Special Instructions: Include when there are specific handling or delivery instructions
5. Data Protection Clause: Include when explicit GDPR compliance statement is required
6. Witness Section: Include when additional verification of signature is required by the bank
1. Copy of Account Holder ID: Authenticated copy of account holder's identification document
2. Copy of Authorized Person ID: Authenticated copy of authorized person's identification document
3. Proof of Address: Recent proof of address for both parties if required by the bank
4. Bank Account Details: List of specific account numbers and types if multiple accounts are involved
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