The Authorization Letter to Act on Behalf is a critical legal instrument used when one party needs to delegate authority to another to act on their behalf in Belgium. This document is commonly required in situations where the principal cannot personally handle certain matters, whether due to absence, convenience, or strategic business decisions. The letter, governed by Belgian law and particularly Articles 1984-2010 of the Belgian Civil Code, must clearly specify the scope of authority, duration, and any limitations. It's essential for various purposes, from simple administrative tasks to complex business transactions, and can be either specific to a single transaction or broader in scope. The document must comply with Belgian formal requirements and, where applicable, GDPR regulations, especially when handling personal data.
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1. Date and Place: Current date and location where the letter is being executed
2. Principal's Details: Full name, address, and identification details of the person granting the authority
3. Agent's Details: Full name, address, and identification details of the person being authorized to act
4. Purpose Statement: Clear statement that this is an authorization letter to act on behalf
5. Scope of Authority: Detailed description of the powers and authority being granted to the agent
6. Duration of Authority: Period for which the authorization is valid
7. Principal's Declaration: Statement confirming the principal's conscious and willing grant of authority
8. Signature Block: Space for principal's signature, date, and any required witness signatures
1. Specific Limitations: Include when there are specific restrictions on the agent's authority
2. Revocation Clause: Include when specific conditions for revocation need to be stated
3. Substitute Agent: Include when the agent is permitted to delegate authority to others
4. Governing Law: Include when the authorization might be used in international contexts
5. Language Declaration: Include when the letter is drafted in multiple languages
6. Compensation: Include when the agent will receive compensation for their services
7. GDPR Compliance: Include when personal data processing is significant part of the authorized activities
1. Schedule of Specific Powers: Detailed list of specific actions or transactions the agent is authorized to perform
2. List of Assets: Inventory of specific assets or accounts the agent is authorized to manage
3. Required Forms of ID: Copies or details of identification documents required to verify the agent's authority
4. Specimen Signature: Sample of the agent's signature for verification purposes
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