This Permanent Employment Contract template is designed for use in establishing indefinite-term employment relationships in Belgium. It serves as a fundamental document that formalizes the employment relationship between employers and employees, incorporating all mandatory requirements under Belgian employment law, including the Employment Contracts Act of 1978, collective bargaining agreements, and regional requirements. The document should be used when hiring permanent employees in Belgium, whether for full-time or part-time positions, and must be provided to the employee before or at the start of employment. It includes essential provisions regarding working conditions, remuneration, benefits, and termination terms, while ensuring compliance with Belgian social security regulations and workplace safety requirements.
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1. Parties: Identification of the employer and employee with complete legal names and addresses
2. Background: Brief context of the employment relationship and reference to any prior agreements or negotiations
3. Definitions: Key terms used throughout the contract
4. Function and Duties: Detailed description of the employee's role, responsibilities, and reporting relationships
5. Place of Work: Primary workplace location and any flexibility arrangements
6. Duration and Start Date: Confirmation of permanent nature of contract and start date
7. Working Hours: Regular working hours, schedule, and overtime arrangements
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits: Mandatory benefits including holiday pay, end-of-year premium, and other statutory benefits
10. Annual Leave: Holiday entitlement and rules for requesting/taking leave
11. Illness and Incapacity: Procedures for reporting illness and sick pay arrangements
12. Termination: Notice periods and procedures for contract termination
13. Confidentiality: Obligations regarding company confidential information
14. Data Protection: GDPR compliance and handling of personal data
15. Governing Law: Confirmation of Belgian law application and jurisdiction
1. Non-Competition Clause: Restrictions on working for competitors after employment ends - only valid for specific roles and salary levels per Belgian law
2. Intellectual Property: IP rights assignment - relevant for creative or technical positions
3. Company Car: Terms of company car provision - if applicable
4. Remote Working: Specific arrangements for telework or hybrid working - if applicable
5. Commission Structure: Details of variable pay or bonus schemes - for sales or performance-based roles
6. International Travel: Terms for international work and travel - for positions requiring mobility
7. Language Requirements: Specific language requirements and testing - for positions requiring multiple languages
8. Training Obligations: Mandatory training requirements and repayment terms - for specialized positions
9. Stock Options: Terms of participation in company stock option plans - if offered
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and requirements
2. Schedule 2 - Compensation Details: Breakdown of salary components and benefits
3. Schedule 3 - Company Policies: Reference to relevant workplace regulations and policies
4. Schedule 4 - Benefit Plans: Details of insurance, pension, and other benefit schemes
5. Appendix A - Code of Conduct: Company's code of conduct and ethical guidelines
6. Appendix B - IT Policy: Rules regarding use of company IT systems and equipment
7. Appendix C - Expense Policy: Guidelines for business expense claims and reimbursement
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