The Letter of Intent to Offer Employment is a crucial document in the Belgian hiring process, typically used after successful interviews but before the issuance of a formal employment contract. This document serves multiple purposes: it demonstrates the employer's serious intent to hire, outlines preliminary terms and conditions, and provides a foundation for the subsequent employment agreement. Under Belgian law, while not legally binding as an employment contract, it must still comply with regional language requirements and labor regulations. The document is particularly valuable when dealing with senior appointments, international hires, or situations where there might be a significant gap between verbal agreement and formal contract execution. It typically includes essential information about the role, compensation, anticipated start date, and any conditions that must be met before formal employment can commence.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Salutation: Formal greeting addressing the potential employee
3. Opening Statement: Expression of intent to offer employment, referencing any previous discussions or interviews
4. Position Details: Job title, department, and reporting relationship
5. Key Employment Terms: Basic terms including proposed start date, work location, and employment type (fixed-term/indefinite)
6. Compensation Overview: Basic salary information and any guaranteed benefits
7. Next Steps: Timeline for formal offer, required documentation, and response deadline
8. Closing: Professional closing statement, signature block, and company representative details
1. Conditional Requirements: Any conditions that must be met before formal offer (e.g., background checks, medical examinations, work permits) - include when these are applicable
2. Brief Role Description: High-level overview of key responsibilities - include for senior positions or when role scope needs clarity
3. Confidentiality Statement: Statement about keeping the terms confidential - include for senior positions or when dealing with sensitive information
4. Reference to Company Policies: Brief mention of key company policies - include when specific policies are crucial to the role
5. Language Requirements: Specific language requirements as per Belgian regional laws - include when operating in specific Belgian regions
1. Basic Benefits Summary: Overview of standard company benefits package
2. Required Documentation List: List of documents needed for formal employment contract
3. Provisional Timeline: Expected timeline from acceptance to start date and onboarding process
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