A Declaration of Representative is a crucial legal instrument used in Belgium when an individual or entity needs to formally authorize another party to act on their behalf. This document is particularly important in situations requiring clear documentation of representation authority, such as business transactions, administrative proceedings, or legal matters. The declaration must comply with Belgian Civil Code requirements and typically includes detailed information about the parties involved, the scope of representation, duration of authority, and any specific limitations or conditions. It's commonly used in both corporate and personal contexts, and depending on the nature of representation, may require notarization or additional formal requirements. The document serves as official evidence of the representative relationship and can be presented to third parties as proof of authority.
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1. Declaration Date and Place: Formal date and location of the declaration
2. Declarant Details: Full identification and contact details of the person/entity granting representation rights
3. Representative Details: Full identification and contact details of the appointed representative
4. Scope of Representation: Clear and specific description of the powers and authority granted to the representative
5. Duration of Authority: Specification of the time period for which the representation is valid
6. Territory: Geographic scope where the representation powers can be exercised
7. Declarations and Confirmations: Formal statements confirming the appointment and authority granted
8. Execution: Signature block and formal execution requirements
1. Substitute Representative: Used when the representative has the power to appoint a substitute
2. Financial Powers: Include when the representative has authority over financial matters
3. Reporting Obligations: Used when the representative must report their actions to the declarant
4. Revocation Process: Include when specific revocation procedures need to be defined
5. Liability Limitations: Used when specific limitations on the representative's liability need to be defined
6. Digital Authorization: Include when the representative needs digital/electronic access rights
1. Schedule 1 - Specific Powers: Detailed list of specific powers and authorities granted to the representative
2. Schedule 2 - Required Documentation: List of identity documents and credentials provided by both parties
3. Appendix A - Specimen Signature: Official specimen signature of the representative
4. Appendix B - Authentication Documents: Copies of relevant identification documents and certifications
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