The Declaration of Interest is a fundamental governance document required under Belgian law for various professional contexts, particularly in regulated industries and public sector roles. This declaration becomes necessary when individuals take on positions of responsibility where their personal or professional interests could potentially influence their decision-making capacity. The document typically includes comprehensive information about financial holdings, professional affiliations, family interests, and other relevant connections that could create actual or perceived conflicts of interest. It aligns with the Belgian Companies and Associations Code, the Belgian Corporate Governance Code 2020, and relevant EU regulations, requiring regular updates when circumstances change. This declaration serves as a key tool for maintaining transparency and ethical standards in Belgian organizations.
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1. Declarant Information: Full details of the person making the declaration, including name, position, and professional contact information
2. Purpose of Declaration: Clear statement of why this declaration is being made and under what authority or requirement
3. Professional Positions: List of current professional positions, directorships, and employment relationships
4. Business Interests: Details of any business interests, including company ownership, shareholdings, and partnerships
5. Financial Interests: Description of significant financial interests that could create conflicts
6. Related Party Interests: Disclosure of relevant interests held by family members or close associates
7. Declarations and Undertakings: Formal statements confirming the truth of the declaration and commitment to update when changes occur
8. Signature and Date: Space for formal execution of the document with date and signature
1. Public Office Positions: Required when declarant holds or is candidate for public office positions
2. Research Interests: Needed for academic or research-related declarations, including funded projects and collaborations
3. Non-Profit Affiliations: Details of involvement with non-profit organizations, needed when relevant to the role
4. Intellectual Property Rights: Required when declaring patents, trademarks, or other intellectual property that may create conflicts
5. Consultancy Activities: Details of consulting work, needed when declarant provides professional advisory services
6. Political Activities: Required for public officials or when political activities might influence role
7. Gift and Hospitality Register: Required for public officials or when organizational policies mandate disclosure of received gifts
1. Schedule A - Detailed Holdings: Itemized list of shareholdings, investments, and financial interests with values and percentages
2. Schedule B - Associated Entities: Comprehensive list of companies, organizations, and entities where interests exist
3. Schedule C - Declaration History: Log of previous declarations and significant updates
4. Appendix 1 - Supporting Documentation: Copies of relevant certificates, registration documents, or other supporting evidence
5. Appendix 2 - Conflict Management Plan: Where conflicts are identified, detailed plan for managing or mitigating them
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