The Applicant Declaration Form is a crucial document in the Belgian recruitment process, designed to protect both employers and applicants by ensuring transparency and legal compliance. It is typically used during the final stages of job applications, when collecting formal declarations and consents from candidates. The form must comply with Belgian employment law, the Belgian Privacy Act, and GDPR requirements, particularly regarding personal data processing. It includes sections for personal information, work eligibility confirmation, and various declarations required under Belgian law. The document can be customized for different industry requirements while maintaining its core legal compliance elements, and should be available in relevant official languages depending on the region of use in Belgium.
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1. Personal Information: Basic identification details including full name, address, contact information, and national registration number if required
2. Data Protection Notice: Information about how personal data will be processed, stored, and used, in compliance with GDPR and Belgian Privacy Act
3. Declaration of Truth: Applicant's confirmation that all information provided is true and complete
4. Background Check Consent: Authorization to verify provided information and conduct necessary background checks
5. Previous Employment: Declaration regarding current employment status and any non-compete obligations
6. Right to Work: Confirmation of legal right to work in Belgium
7. Signature Block: Date, place, and signature section, including statement about electronic signature if applicable
1. Criminal Record Declaration: Optional section for positions requiring clean criminal record - only include if legally permitted for the specific role
2. Health Declaration: Optional section for positions with specific health requirements - must be justified by role requirements
3. Language Proficiency: Optional section for declaring language skills - relevant for positions in multilingual environments or specific regions
4. Professional Qualifications: Optional section for regulated professions requiring specific qualifications or certifications
5. Conflict of Interest: Optional section for senior positions or roles with financial responsibilities
1. Privacy Notice: Detailed privacy policy and data protection information as required by GDPR
2. Document Checklist: List of required supporting documents to be submitted with the declaration
3. Position-Specific Requirements: Additional requirements or qualifications specific to the role being applied for
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