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The Hiring Rejection Letter is a crucial document in the Philippine employment context, used when an organization needs to formally communicate a negative hiring decision to job applicants. This document must comply with Philippine labor laws, including the Labor Code, Anti-Discrimination laws, and the Data Privacy Act of 2012. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the company legally, and documents the recruitment process. A well-crafted rejection letter should be clear yet tactful, avoid discriminatory language, and optionally include constructive feedback or information about future opportunities. In the Philippine business environment, where professional relationships and courtesy are highly valued, the tone and content of the rejection letter can significantly impact the company's reputation and employer brand.

1. Opening and Recipient Information: Formal business letter header including date, recipient's name and contact information

2. Appreciation Statement: Thank the candidate for their time and interest in the position

3. Decision Communication: Clear but polite statement indicating that the candidate was not selected for the position

4. Brief Explanation: General, non-specific reason for the decision (e.g., other candidates better matched current requirements)

5. Positive Note: Recognition of the candidate's qualifications and professional courtesy

6. Closing: Professional closing statement and signature block with company representative's details