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The Regret Letter For Quotation is an essential business communication tool used in the Philippine business environment when an organization needs to formally decline a quotation or proposal received from a supplier. This document type is commonly used following procurement processes where multiple quotations are received and only one can be accepted, or in situations where the quoted terms do not meet the organization's requirements. The letter serves multiple purposes: it provides formal closure to the quotation process, maintains professional relationships with suppliers, and ensures clear communication of decisions. In the Philippine context, where business relationships often blend professional formality with personal courtesy, the tone and content of the letter should balance direct communication with appropriate politeness and respect. The document should comply with local business practices and communication standards while potentially leaving the door open for future business opportunities.

1. Letter Header: Company letterhead, date, reference number, and recipient's complete contact details

2. Subject Line: Clear reference to the specific quotation being addressed, including any relevant reference numbers or dates

3. Acknowledgment: Confirmation of receiving the quotation with specific details such as date received and project/product reference

4. Expression of Appreciation: Thank the supplier for their time and effort in preparing and submitting the quotation

5. Decision Communication: Clear but polite statement that the quotation has not been accepted

6. Professional Closing: Standard business letter closing with signature block and contact information