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The Salary Increase Rejection Letter is a crucial document in Philippine business communications that requires careful consideration of both legal and human resource aspects. It is used when an organization needs to formally decline an employee's request for a salary increase, whether due to business conditions, performance issues, or other valid reasons. The document must comply with Philippine labor laws and regulations, including the Labor Code of the Philippines and related employment legislation. This letter serves multiple purposes: it provides clear documentation of the decision, maintains professional relationships, protects the organization legally, and offers constructive feedback or future opportunities where appropriate. The letter should be written with consideration for local business customs and practices while ensuring all necessary information is conveyed professionally and empathetically.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their name, position, and department

2. Reference Line: Clear reference to the salary increase request including the date it was submitted

3. Acknowledgment: Recognition of the employee's request and appreciation for their continued service

4. Decision Statement: Clear and direct communication of the rejection decision

5. Explanation: Specific business reasons for the rejection, such as budget constraints, company performance, or market conditions

6. Future Outlook: Information about when the request might be reconsidered or next salary review date

7. Closing: Professional closing statement with contact information for any questions