This Translation Agreement is designed for use under Belgian law when engaging professional translation services, whether from individual translators or translation agencies. The document is essential for businesses and organizations requiring high-quality translation services while ensuring legal compliance with Belgian and EU regulations. It covers crucial aspects such as service scope, quality standards, intellectual property rights, confidentiality, delivery terms, and payment conditions. The agreement is particularly relevant for international business operations, document localization, and professional communication across language barriers. It includes specific provisions required by Belgian law while maintaining flexibility to accommodate various types of translation projects and industry-specific requirements.
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1. Parties: Identification of the translator/translation agency and the client, including full legal names, addresses, and registration details
2. Background: Context of the agreement, nature of translation services required, and general purpose of the arrangement
3. Definitions: Key terms used throughout the agreement, including 'Source Material', 'Target Language', 'Deliverables', 'Translation Memory', etc.
4. Scope of Services: Detailed description of translation services to be provided, including language pairs and type of materials
5. Service Provider Obligations: Translator's key responsibilities, including quality standards, delivery commitments, and professional conduct
6. Client Obligations: Client's responsibilities, including provision of source materials, reference materials, and timely feedback
7. Intellectual Property Rights: Ownership and licensing of translations, treatment of pre-existing IP, and translation memory rights
8. Confidentiality: Obligations regarding confidential information, including client materials and translation content
9. Quality Assurance: Quality standards, review processes, and acceptance criteria for translations
10. Delivery and Timeline: Delivery schedule, format requirements, and revision processes
11. Fees and Payment: Pricing structure, payment terms, and invoicing procedures
12. Term and Termination: Duration of agreement and conditions for termination
13. General Provisions: Standard legal clauses including governing law, jurisdiction, and entire agreement
1. Machine Translation: Terms regarding use of machine translation tools and post-editing services, included when MT is part of the workflow
2. Specialized Subject Matter: Additional terms for specific fields (legal, medical, technical), used when translations require particular expertise
3. Project Management: Terms regarding project coordination and management, included for larger projects with multiple translators
4. Translation Memory Management: Detailed provisions about TM creation, ownership, and usage rights, included when using CAT tools
5. Third-Party Review: Procedures for external review or certification, included when third-party verification is required
6. Localization Services: Additional terms for cultural adaptation and localization, included when services go beyond straight translation
7. Subcontracting: Terms regarding use of subcontractors, included when translator may need to delegate work
1. Schedule A - Price List: Detailed pricing structure including per-word rates, minimum charges, and surcharges
2. Schedule B - Service Level Agreement: Specific quality metrics, turnaround times, and performance standards
3. Schedule C - Source Materials: List of materials to be translated with specifications
4. Schedule D - Style Guide: Client-specific translation preferences and style requirements
5. Appendix 1 - Technical Requirements: File formats, software requirements, and technical specifications
6. Appendix 2 - Confidentiality Agreement: Detailed NDA terms if required beyond main agreement provisions
7. Appendix 3 - Quality Checklist: Specific quality control procedures and requirements
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