The Transfer Letter is a crucial document in Belgian employment law, used when an employee is being moved to a different position, department, or legal entity within the same organization or group of companies. This document type is essential for ensuring compliance with Belgian labor regulations and maintaining clear documentation of employment changes. The Transfer Letter typically includes details about the effective date of transfer, any modifications to employment terms, continuation of service benefits, and relevant collective agreement provisions. It's particularly important in corporate restructuring, internal reorganizations, or career progression scenarios. The document must be drafted in accordance with Belgian employment law requirements, including specific provisions from Collective Agreement No. 32bis when applicable, and should clearly outline both the current and new employment arrangements.
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1. Letter Header: Company letterhead, date, and formal addressing of the employee
2. Employee Information: Full name, address, and current position of the employee
3. Transfer Statement: Clear statement of the transfer, including the effective date and reason for transfer
4. Current Employment Details: Reference to current employment terms and confirmation of continuous service
5. New Employment Terms: Key changes to employment terms, if any, including new role, location, and reporting line
6. Confirmation Request: Request for employee's acknowledgment and acceptance of the transfer
7. Signature Block: Space for signatures of both employer and employee
1. International Transfer Provisions: Additional terms specific to international transfers, including visa/work permit requirements
2. Special Benefits Arrangements: Details of any special benefits or compensation arrangements specific to the transfer
3. Collective Agreement References: Specific references to applicable collective agreements affecting the transfer
4. Transition Period Details: Information about any transition period or handover arrangements
5. Training Commitments: Details of any training or orientation programs associated with the transfer
1. Current Employment Contract: Copy of the existing employment contract referenced in the transfer letter
2. New Role Description: Detailed description of the new role and responsibilities
3. Benefits Summary: Summary of all applicable benefits in the new position
4. Transfer Timeline: Detailed timeline of the transfer process and key dates
5. Acknowledgment Form: Separate form for the employee to sign and return confirming acceptance of the transfer
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