The Authorization Letter To Act On Behalf is a crucial legal instrument in Belgian business and personal matters, used when one party needs to delegate authority to another for specific actions or decisions. This document type is particularly relevant in situations where the principal cannot be physically present or wishes to delegate certain responsibilities. The letter must conform to Belgian legal requirements, including specific provisions from the Belgian Civil Code and, where applicable, the Law on Electronic Commerce for digital executions. It typically includes detailed identification of both parties, explicit description of granted powers, temporal limitations, and any specific conditions or restrictions. The document may require notarization or additional authentication, especially for high-value transactions or international use, and can be tailored for various purposes from simple administrative tasks to complex financial or property transactions.
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1. Date and Place: Current date and location where the letter is executed
2. Principal's Information: Full name, address, and identification details of the person granting the authority
3. Agent's Information: Full name, address, and identification details of the person being authorized to act
4. Scope of Authority: Clear and specific description of the powers being granted and what actions the agent is authorized to perform
5. Duration: Time period for which the authorization is valid, including start date and end date if applicable
6. Signature Block: Space for principal's signature, date, and any required witness or notary attestations
1. Revocation Clause: Include when the principal wants to explicitly state their right to revoke the authorization at any time
2. Substitute Agent Clause: Include when the agent needs the power to delegate authority to another person in specific circumstances
3. Financial Powers: Include when the authorization involves handling financial matters, specifying exact accounts and transaction limits
4. Property Powers: Include when the authorization involves real estate or property management
5. Medical Powers: Include when the authorization involves medical decision-making
6. International Use Clause: Include when the authorization letter will be used across borders, addressing apostille requirements
7. Governing Law: Include when the authorization might be used in multiple jurisdictions to explicitly state Belgian law applies
1. Appendix A - Identification Documents: Copies of identification documents of both principal and agent (passport/ID card copies)
2. Appendix B - Specific Powers: Detailed list of specific actions and powers being granted, if too extensive for main letter
3. Appendix C - Property Details: If applicable, details of properties or assets covered by the authorization
4. Appendix D - Witness Statement: If required, formal witness attestation or notary statement
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