The Letter Offering Employment is a critical document in the Belgian employment process, typically issued after successful completion of recruitment activities and before the formal employment contract. It serves as an initial written confirmation of the employment relationship and outlines the fundamental terms and conditions under which the employment is offered. This document must comply with Belgian federal employment laws and regional requirements, particularly regarding language use and mandatory employment terms. The letter is designed to be both welcoming and legally compliant, providing clear information about the position, compensation, benefits, and working conditions while establishing the framework for the formal employment relationship. It's an essential step in the hiring process, often requiring careful review by HR and legal departments to ensure all Belgian legal requirements are met while effectively communicating the employment opportunity to the candidate.
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1. Company Header: Official company letterhead including company name, address, and registration details
2. Date and Address Block: Current date and candidate's full contact details
3. Subject Line: Clear indication that this is an employment offer
4. Opening Paragraph: Formal offer of employment and expression of enthusiasm about the candidate joining
5. Position Details: Job title, department, and reporting relationship
6. Start Date: Proposed employment start date and any conditions precedent
7. Employment Type: Nature of employment (indefinite term, fixed-term, full-time, part-time)
8. Compensation Package: Base salary, payment frequency, and currency
9. Working Hours: Standard working hours, work schedule, and location
10. Benefits Overview: Summary of key benefits including healthcare, meal vouchers, company car if applicable
11. Leave Entitlement: Annual leave, public holidays, and other leave provisions
12. Acceptance Terms: How and when to accept the offer, including any deadline
13. Closing: Signature block and contact information for questions
1. Probationary Period: Include if the company wishes to implement a probationary period, though note this is limited under Belgian law
2. Language Requirements: Include if the position requires specific language skills or if the work will be conducted in multiple languages
3. Travel Requirements: Include if the position involves regular travel or work at different locations
4. Bonus Structure: Include if the position offers variable compensation or performance bonuses
5. Company Car Policy: Include if a company car or mobility budget is part of the package
6. Remote Work Provisions: Include if the position allows for remote working arrangements
7. Non-Compete Clause Reference: Include if the position will be subject to non-compete restrictions (must comply with Belgian law)
8. Intellectual Property Rights: Include for positions involving creative or technical work
1. Detailed Job Description: Comprehensive outline of role responsibilities and requirements
2. Benefits Details: Complete overview of all benefits and their terms
3. Company Policies: Summary of key company policies including work rules and IT policies
4. Compensation Structure: Detailed breakdown of all compensation elements including benefits in kind
5. Working Time Schedule: Specific working hours and break times as required by Belgian law
6. Privacy Notice: GDPR-compliant information about personal data processing
7. Company Car Policy: If applicable, detailed terms of company car provision or mobility budget
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