The Registration Letter For Company is a mandatory document in the Belgian company formation process, serving as the formal application for registering a new business entity with the appropriate authorities. This document is required whenever a new company is being established in Belgium or when a foreign company is setting up a Belgian branch or subsidiary. The letter must be prepared in accordance with the Belgian Code of Companies and Associations (2019) and should include comprehensive information about the company's structure, founders, management, and intended activities. It forms part of the broader registration package that includes various supporting documents such as articles of association, financial plans, and identification documents. The letter must be submitted to the Crossroads Bank for Enterprises (CBE/KBO) and may also need to be presented to other relevant authorities such as tax offices and social security administration.
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1. Letter Header: Official letterhead including date, reference number, and addressee details (relevant authority)
2. Company Details: Proposed company name, legal form (SA/NV, SRL/BV, etc.), and registered office address
3. Corporate Purpose: Clear statement of the company's intended business activities and objectives
4. Founding Information: Details of founders/shareholders, including full names, addresses, and nationalities
5. Capital Structure: Information about the company's initial capital, share distribution, and value
6. Management Structure: Details of appointed directors, daily managers, and other key officers
7. Declaration of Compliance: Statement confirming compliance with Belgian company law requirements
8. Contact Information: Primary contact person's details for registration-related communications
9. Signature Block: Space for authorized representative's signature and date
1. Branch Details: Required only if registering branch offices or secondary establishments
2. VAT Registration Request: Include if immediate VAT registration is required
3. Social Security Registration: Required if the company plans to employ staff immediately
4. Professional Cards: Required for non-EU nationals who will be managing the business
5. Special Licenses: Required for regulated activities (e.g., financial services, food service)
1. Articles of Association: Draft or final version of the company's articles of association
2. Financial Plan: Required financial projection document for the first 24 months
3. Bank Certificate: Proof of capital deposit in a blocked bank account
4. Identity Documents: Copies of founders'/directors' ID documents and proof of address
5. Power of Attorney: If the registration is being handled by a third party
6. Professional Qualifications: Any required certificates or diplomas for regulated professions
7. Lease Agreement: Proof of registered office address if not owned by the company
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