The Authorization Letter On My Behalf is a crucial legal instrument in Belgian civil law that facilitates personal and business representation when direct action by an individual is not possible or practical. This document type is commonly used when someone needs to delegate authority for specific actions, such as handling financial matters, representing them in business transactions, or managing personal affairs. Under Belgian law, particularly governed by the Civil Code's provisions on mandates, the authorization letter must clearly identify both the grantor and representative, specify the exact scope of powers being granted, and include any temporal or substantive limitations. The document's validity often requires formal elements such as proper signatures, potentially witness attestation, and in some cases, notarization. It's particularly relevant in situations involving international business, extended absences, medical circumstances, or complex administrative procedures where personal presence is not feasible.
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1. Date and Place: Current date and location where the letter is being executed
2. Grantor Information: Full legal name, address, and identification details of the person giving the authorization
3. Attorney/Representative Information: Full legal name, address, and identification details of the person being authorized to act
4. Scope of Authority: Clear and specific description of the powers being granted and actions the representative is authorized to take
5. Duration of Authority: Specific timeframe for which the authorization is valid, including start and end dates if applicable
6. Declaration of Sound Mind: Statement confirming the grantor is of sound mind and acting freely
7. Signature Block: Space for signatures, including witness signatures if required
1. Revocation Clause: Section specifying how the authorization can be revoked, used when the grantor wants to explicitly state revocation terms
2. Substitution Powers: Section allowing the representative to delegate powers to others, included when such delegation might be necessary
3. Financial Limitations: Specific limits on financial transactions, included when the authorization involves monetary matters
4. Reporting Requirements: Obligations for the representative to report actions taken, used in complex or long-term authorizations
5. Governing Law Statement: Explicit statement about Belgian law governing the authorization, used especially when there might be cross-border implications
1. Copy of Grantor's ID: Certified copy of the grantor's government-issued identification
2. Copy of Representative's ID: Certified copy of the representative's government-issued identification
3. Specific Powers List: Detailed list of specific actions and powers being authorized, if too extensive for main document
4. Medical Information: Relevant medical information or certificates if the authorization relates to medical decisions
5. Property Details: List of properties or assets covered by the authorization, if applicable
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