The Termination Letter With 30 Days Notice is a crucial document in Belgian employment relationships, used when an employer decides to end an employment contract with the statutory notice period. This document must comply with strict Belgian legal requirements, including the Employment Contracts Act and CLA 109, which mandate specific content such as concrete reasons for termination, precise notice period calculations, and clear final working day specifications. The letter serves as official documentation of the termination decision and provides essential information about the termination process, final payments, and post-employment obligations. It's particularly important in the Belgian context due to the country's robust employee protection framework and specific requirements for termination documentation.
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1. Sender Details: Full company name, address, and registration details of the employer
2. Recipient Details: Employee's full name and address
3. Date: Date of the letter, which starts the notice period calculation
4. Subject Line: Clear indication that this is a termination notice
5. Formal Termination Statement: Clear and unambiguous statement of employment termination
6. Notice Period Details: Specification of the 30-day notice period with clear start and end dates
7. Last Working Day: Explicit mention of the final day of employment
8. Reason for Termination: Concrete reasons for termination as required by CLA 109
9. Return of Company Property: List of company items to be returned
10. Final Payment Details: Information about final salary, holiday pay, and other outstanding payments
11. Signature Block: Space for employer's signature, name, and title
1. Handover Requirements: Used when specific project or role handover is required
2. Non-Compete Reminder: Include if employee is bound by non-compete clauses
3. Reference Offer: Include if company is willing to provide employment references
4. Outplacement Services: Required for employees entitled to outplacement support under Belgian law
5. Benefits Continuation: Include if there are specific arrangements for benefits post-termination
6. Outstanding Loans/Advances: Include if there are any outstanding financial obligations
1. Notice Period Calculation: Detailed calculation of the notice period based on length of service and position
2. Final Payment Breakdown: Detailed breakdown of final payment including salary, holiday pay, and other benefits
3. Company Property List: Detailed inventory of company property to be returned
4. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover
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