The Notice Of Termination Of Contract is a crucial document in Belgian employment relationships, used when either party wishes to end an employment contract. It must comply with Belgian labor law, particularly the Act of 3 July 1978 on Employment Contracts and Collective Bargaining Agreement No. 109. The document serves as official notification of employment termination, specifying the notice period, final settlement terms, and any post-employment obligations. It requires careful preparation to ensure compliance with legal requirements regarding notice periods, formal delivery methods, and content requirements. This document is particularly important as Belgian law has strict provisions regarding employment termination, including specific notice period calculations based on seniority and position level.
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1. Sender Details: Full company name, address, and registration details of the employer
2. Date: The official date of the termination notice, which starts the notice period
3. Recipient Details: Employee's full name and address
4. Subject Line: Clear indication that this is a termination notice
5. Contract Reference: Reference to the existing employment contract, including its date and nature
6. Termination Declaration: Clear and unambiguous statement of contract termination
7. Notice Period: Specification of the notice period duration and end date
8. Return of Company Property: List of company properties to be returned
9. Final Settlement: Information about final salary payment and other entitlements
10. Signature Block: Authorized signatory details and signature
1. Reason for Termination: Required for termination with cause, optional for regular termination with notice period
2. Garden Leave: Include if the employee is not required to work during the notice period
3. Non-Compete Reminder: Include if the original contract contains non-compete clauses
4. Outplacement Services: Required for employees entitled to outplacement services under Belgian law
5. Handover Instructions: Include if there are specific handover requirements for ongoing projects or responsibilities
1. Calculation of Final Settlement: Detailed breakdown of final payment including salary, vacation pay, and other benefits
2. Company Property Checklist: Itemized list of company property to be returned
3. Certificate of Employment: Standard employment certificate as required by Belgian law
4. C4 Form: Mandatory unemployment document required under Belgian law
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