The Termination Of Rental Agreement Form is a critical document used in the Belgian rental market when either a landlord or tenant wishes to formally end a rental agreement. It must comply with the Belgian Civil Code, regional housing regulations (Brussels Housing Code, Flemish Housing Decree, or Walloon Housing Code), and the Law of 20 February 1991 governing residential leases. The document is essential for properly documenting the termination process, including notice periods, property inspection arrangements, security deposit returns, and utility settlements. It's particularly important in Belgium where rental regulations are strictly enforced and proper documentation is crucial for legal compliance. The form helps prevent disputes by clearly outlining all termination terms and conditions, making it a vital tool for property managers, landlords, and tenants in both residential and commercial settings.
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1. Parties: Identification of landlord and tenant with full legal names, addresses, and contact information
2. Background: Brief overview of the existing rental agreement including property address, original lease date, and reason for termination
3. Definitions: Key terms used in the document including 'Property', 'Lease Agreement', 'Termination Date', and 'Security Deposit'
4. Termination Declaration: Formal statement declaring the termination of the rental agreement and specific termination date
5. Notice Period: Confirmation of the notice period being given and compliance with legal requirements
6. Property Inspection: Arrangements for final property inspection and condition assessment
7. Security Deposit: Details regarding the return of the security deposit and conditions for deductions
8. Outstanding Payments: Statement regarding any remaining rent, utilities, or other payments due
9. Keys and Access: Arrangements for returning keys and property access devices
10. Signatures: Space for dated signatures of all parties
1. Forwarding Address: Section for tenant's new address for future correspondence, required if tenant is moving to a new location
2. Early Termination Clause: Required when the lease is being terminated before the original end date, including any associated penalties or conditions
3. Utilities Transfer: Instructions for transferring or terminating utility accounts, needed when utilities are in tenant's name
4. Maintenance Issues: Documentation of any existing maintenance issues or repairs needed, relevant when there are outstanding maintenance concerns
5. Joint Tenancy Provisions: Required when there are multiple tenants and not all tenants are terminating their lease
1. Property Inventory: Detailed list of property condition and contents at time of termination
2. Utility Readings: Final readings for all relevant utility meters
3. Photographic Evidence: Dated photographs of property condition at termination
4. Payment History: Record of rent payments and any outstanding amounts
5. Original Lease Agreement: Copy of the original lease agreement being terminated
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