The Letter of Termination Tenancy Agreement is a crucial document in Belgian property law, used to formally end a lease arrangement between landlord and tenant. This document must comply with Belgian regional housing regulations, which vary between Brussels-Capital, Flanders, and Wallonia regions. It should be used when either party wishes to terminate the lease agreement, whether at the end of a fixed term or during a periodic tenancy, subject to statutory notice periods. The letter must include specific information such as property details, termination date, notice period, and grounds for termination if applicable. Since 2018, regional variations in housing law must be considered when drafting this document, and proper delivery methods (such as registered mail) must be used to ensure legal validity.
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1. Sender Details: Full name and address of the party sending the termination notice (tenant or landlord)
2. Recipient Details: Full name and address of the other party to whom the notice is being sent
3. Property Details: Complete address and description of the rental property being vacated
4. Date: Current date and the effective date of the notice
5. Formal Declaration of Termination: Clear statement of intention to terminate the tenancy agreement
6. Legal Basis: Reference to relevant clause in the lease agreement and/or applicable law allowing for termination
7. Notice Period: Specification of the notice period being given and the intended final day of tenancy
8. Final Inspection Arrangements: Proposed date and time for final property inspection and key handover
1. Reason for Termination: Include when required by law or when termination is based on specific grounds (e.g., major repairs, personal occupation by landlord)
2. Security Deposit Return: Include details about the security deposit return process if initiating party wishes to address this
3. Forwarding Address: New address of the departing tenant, if known and if tenant wishes to provide it
4. Utility Arrangements: Include when specific arrangements need to be made regarding utility transfers or final readings
5. Mutual Agreement Statement: Include when termination is by mutual consent of both parties
6. Outstanding Payments: Include if there are any rent arrears or other payments to be addressed
1. Proof of Sending: Registered mail receipt or other proof of delivery method
2. Original Lease Agreement: Copy of the original lease agreement being terminated (for reference)
3. Supporting Documentation: Any required supporting documents (e.g., new job contract if terminating for employment reasons)
4. Property Condition Report: If available, the most recent property condition report for reference during final inspection
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