The Job Contract Letter is a fundamental document required for all employment relationships in Belgium. It must be prepared and signed before or at the commencement of employment, in accordance with Belgian employment law. This document serves multiple purposes: it formally establishes the employment relationship, sets out the terms and conditions of employment, ensures compliance with legal requirements, and provides clarity on rights and obligations for both parties. The letter must be drafted in the legally required language based on the region (Dutch, French, or German) and must include all mandatory elements specified in Belgian employment legislation. It forms the basis for the employment relationship and is essential for both legal compliance and practical workforce management.
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1. Employer Details: Full legal name and address of the employer, registration numbers
2. Employee Details: Full name, address, and national registration number of the employee
3. Job Function and Title: Specific role, position title, and main responsibilities
4. Start Date and Duration: Commencement date and whether fixed-term or indefinite duration
5. Work Location: Primary workplace address and any flexibility arrangements
6. Working Hours: Regular working hours, schedule, and any shift patterns
7. Remuneration: Base salary, payment frequency, and method of payment
8. Leave Entitlement: Annual leave, public holidays, and other statutory leave rights
9. Notice Period: Required notice periods for termination by either party
10. Governing Law: Reference to Belgian law and applicable collective agreements
1. Probationary Period: Used for contracts that include a trial period, specifying duration and conditions
2. Benefits Package: Include when offering additional benefits beyond statutory requirements
3. Company Car: Include when a company car is part of the compensation package
4. Bonus Scheme: Used when performance-related bonuses or commission structures apply
5. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
6. Intellectual Property: Include for creative or technical roles involving IP creation
7. Remote Working: Include when allowing regular work from home or flexible location arrangements
8. International Travel: Include when the role requires regular international travel
1. Job Description: Detailed description of roles, responsibilities, and reporting lines
2. Benefits Summary: Detailed overview of all benefits, insurance coverage, and additional advantages
3. Company Policies: Reference to key company policies including IT, confidentiality, and workplace conduct
4. Collective Agreement Summary: Summary of applicable collective bargaining agreement provisions
5. Work Rules: Copy or summary of company work rules as required by Belgian law
6. Privacy Notice: GDPR-compliant information about personal data processing
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