The Offer Letter and Appointment Letter is a crucial employment document used in Belgian employment relationships to formalize the hiring process. It serves a dual purpose: first as an offer of employment detailing the proposed terms, and then, upon acceptance, as the formal appointment letter establishing the employment relationship. This document must comply with Belgian employment law, including the Employment Contracts Act of 1978 and relevant collective bargaining agreements. It typically precedes the more detailed employment contract and includes essential information such as job title, salary, working hours, location, start date, and basic terms and conditions. The document is particularly important in Belgium where employment relationships are heavily regulated and require specific mandatory provisions to be valid. It forms part of the formal documentation required for employment relationships and serves as a reference point for both employer and employee throughout the employment relationship.
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1. Company Introduction: Brief introduction of the employing company and its business
2. Job Offer Statement: Clear statement of the employment offer and the role being offered
3. Position and Duties: Detailed description of the job title, role, and primary responsibilities
4. Start Date and Location: Specified commencement date and primary work location
5. Employment Status: Whether the position is permanent or fixed-term, and if there's a trial period
6. Compensation Package: Base salary, payment frequency, and currency
7. Working Hours: Standard working hours, schedule, and overtime provisions
8. Leave Entitlement: Annual leave, public holidays, and other leave provisions
9. Notice Period: Required notice period for termination by either party
10. Confidentiality: Basic confidentiality obligations
11. Acceptance Instructions: How to accept the offer and by what deadline
1. Remote Work Arrangements: Include when offering flexible or remote working options
2. Variable Compensation: Include when offering bonuses, commission, or other variable pay
3. International Assignment: Include for expatriate employees or cross-border workers
4. Company Car: Include when a company car is part of the package
5. Stock Options: Include when offering equity-based compensation
6. Training Requirements: Include when specific training or qualifications are required
7. Language Requirements: Include when specific language skills are required
8. Non-Compete Clause: Include when requiring post-employment competition restrictions
1. Benefits Overview: Detailed description of all benefits including insurance, meal vouchers, etc.
2. Job Description: Detailed description of roles, responsibilities, and reporting lines
3. Company Policies: Key company policies including work rules and IT usage
4. Compensation Structure: Detailed breakdown of salary components and benefits
5. Privacy Notice: GDPR-compliant privacy notice regarding personal data processing
6. Work Regulations: Reference to or extract from company work regulations (arbeidsreglement/r猫glement de travail)
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