The Offer Letter is a crucial employment document used in Belgian business practice to formally extend employment opportunities to potential new hires. It represents the initial step in establishing a formal employment relationship and must comply with Belgian employment law, including the Employment Contracts Act of 1978 and relevant regional language legislation. The document is typically issued after successful completion of the recruitment process and before the formal employment contract. It contains essential employment terms including position, compensation, benefits, working hours, and start date, while adhering to Belgium's strict employment protection regulations. The Offer Letter must be drafted in the legally required language based on the company's location (Dutch, French, or German) and serves as a binding preliminary agreement once accepted by the candidate.
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1. Company Header: Official company letterhead with full legal name, address, and registration details
2. Date and Address Block: Current date and candidate's full contact information
3. Greeting and Introduction: Formal salutation and enthusiastic opening expressing interest in hiring the candidate
4. Position Details: Job title, department, reporting relationship, and brief description of role
5. Employment Status: Clear indication of permanent/temporary status and any probationary period
6. Start Date: Proposed employment start date and any conditions precedent
7. Work Location: Primary workplace location and any flexibility/remote work arrangements
8. Compensation: Base salary, payment frequency, and currency
9. Working Hours: Standard working hours and schedule as per Belgian law
10. Acceptance Terms: Instructions for accepting the offer and deadline for response
11. Closing: Professional closing with company representative's name, title, and signature
1. Benefits Package: Details of additional benefits when offering more than statutory minimums
2. Bonus Structure: Include for positions eligible for performance bonuses or commission
3. Company Car: Terms of company car provision if applicable
4. Stock Options: Include for positions eligible for equity compensation
5. International Assignment: Include for roles involving cross-border work
6. Education/Training: Include when offering specific training or education benefits
7. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
8. Language Requirements: Include when specific language skills are required for the position
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Comprehensive overview of all company benefits and policies
3. Work Regulations: Copy of or reference to company work regulations as required by Belgian law
4. Confidentiality Agreement: Standard confidentiality terms if not included in main letter
5. Company Policies: Key company policies that require immediate acknowledgment
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