The Appointment Offer Letter is a crucial document in the Belgian employment process, serving as the formal written offer of employment from an employer to a potential employee. It represents the first step in establishing a legally binding employment relationship under Belgian law. This document is typically used after successful completion of the recruitment process and before the signing of a detailed employment contract. The Appointment Offer Letter must comply with Belgian employment legislation, including the Employment Agreements Act of 1978, anti-discrimination laws, and applicable Collective Labour Agreements. It should outline essential terms including position, salary, benefits, working hours, start date, and any special conditions, while adhering to regional language requirements. The document sets the foundation for the employment relationship and, when accepted, creates binding obligations for both parties.
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1. Letter Header: Company letterhead, date, and candidate's contact details
2. Opening: Formal greeting and expression of interest in hiring the candidate
3. Position Details: Job title, department, reporting relationship, and brief description of role
4. Start Date and Location: Proposed employment start date and primary work location
5. Employment Status: Nature of employment (permanent/fixed-term) and any probationary period
6. Compensation Package: Base salary, any guaranteed bonuses, and payment frequency
7. Working Hours: Standard working hours and days as per Belgian law
8. Benefits Summary: Overview of standard benefits package including holidays, insurance, and other perks
9. Acceptance Terms: Instructions for accepting the offer and deadline for response
10. Closing: Formal closing, signature block for company representative
1. Relocation Assistance: Include when offering relocation support to candidates moving from another location
2. Language Requirements: Include when the position requires specific language skills or when the work location requires specific language considerations under Belgian law
3. Remote Work Arrangements: Include when offering full or partial remote work options
4. Commission Structure: Include for sales positions or roles with variable compensation
5. International Travel: Include when the role requires regular international travel
6. Stock Options/Equity: Include when offering company shares or stock options as part of compensation
7. Collective Bargaining Agreement: Include when the position falls under a specific CBA that affects terms and conditions
1. Job Description: Detailed description of the role, responsibilities, and requirements
2. Benefits Details: Comprehensive explanation of all benefits, insurance coverage, and perks
3. Company Policies Summary: Overview of key company policies affecting employment
4. Confidentiality Agreement: Standard confidentiality terms and intellectual property provisions
5. Remote Work Policy: If applicable, detailed policy regarding remote work arrangements
6. Variable Compensation Plan: If applicable, detailed explanation of bonus or commission structures
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