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The Letter To Terminate Property Management Agreement is a crucial document used when a property owner wishes to end their professional relationship with a property management company in the Philippines. This document is typically utilized when the property owner decides to change management companies, take over management themselves, or sell the property. The letter must comply with Philippine Civil Code requirements, Real Estate Service Act (RESA) regulations, and any specific termination clauses in the original agreement. It should include clear identification of the parties, the agreement being terminated, effective termination date, and instructions for the transition period. The document serves as official notice and helps ensure a professional and legally compliant separation while protecting both parties' interests during the transition period.

1. Letter Date and Address Block: Current date and complete contact details of both the property owner and property management company

2. Reference Line: Clear identification of the subject matter - 'Termination of Property Management Agreement'

3. Agreement Identification: Specific details of the property management agreement being terminated, including its date and property address

4. Notice of Termination: Clear statement of intent to terminate the agreement

5. Effective Date: Specific date when the termination will take effect, ensuring compliance with notice period requirements in the original agreement

6. Request for Final Accounting: Request for final financial statements, pending bills, and transfer of all financial records

7. Return of Property: Request for return of all keys, documents, and other property-related items

8. Closing Paragraph: Professional closing with acknowledgment of services and future cooperation for transition

9. Signature Block: Space for signature, name, and title of the property owner or authorized representative