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Intent To Lien Letter

Intent To Lien Letter Template for Philippines

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Key Requirements PROMPT example:

Intent To Lien Letter

"I need an Intent to Lien Letter for a commercial construction project in Manila, Philippines, where my company is owed 鈧2.5 million for completed electrical installation work, with the last work performed on March 15, 2025."

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Document background
The Intent to Lien Letter is a critical document in the Philippine construction industry that serves as a formal notification and debt collection tool. It is typically used when payment for completed work or supplied materials remains outstanding despite previous payment requests. This document must be carefully prepared to comply with Philippine legal requirements and typically precedes the actual filing of a mechanics' lien. The letter should include specific project details, payment amounts, and relevant contract information, providing the property owner with clear notice of the intended legal action while maintaining the possibility of amicable resolution. The timing of the Intent to Lien Letter is crucial, as it must be sent within the statutory period for preserving lien rights under Philippine law.
Suggested Sections

1. Letter Date and Address Block: Current date and complete address details of the property owner/recipient

2. Project Identification: Clear identification of the construction project, including project name and physical address of the property

3. Contractor/Claimant Information: Full legal name and contact information of the party intending to file the lien

4. Contract Reference: Details of the original contract or agreement, including date and scope of work

5. Payment Claim Details: Specific amount owed, including original contract amount, payments received, and outstanding balance

6. Work Verification: Statement confirming that the work or materials were provided as per contract

7. Legal Notice Statement: Formal declaration of intent to file a mechanics' lien if payment is not received

8. Payment Deadline: Clear statement of the deadline for payment before lien action will be initiated

9. Signature Block: Formal closing, signature line, and title of the sender

Optional Sections

1. Previous Payment Demands: Reference to previous payment requests or demands, used when there has been prior correspondence

2. Itemized List Reference: Reference to attached detailed breakdown of charges, used when the claim involves multiple items or time periods

3. Lender Information: Details of the construction lender if known, used when the property has construction financing

4. Statutory Citations: Specific references to relevant Philippine laws, used when adding legal weight to the demand

5. Cure Provisions: Specific steps that can be taken to resolve the issue, used when offering alternative resolution options

Suggested Schedules

1. Schedule A - Itemized Statement of Account: Detailed breakdown of all charges, payments, and outstanding amounts

2. Schedule B - Project Documentation: Copies of relevant contract documents, change orders, and work orders

3. Schedule C - Payment History: Record of all payments received and payment attempts made

4. Schedule D - Work Completion Evidence: Photos, completion certificates, or other evidence of work performed

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses


















Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Industrial Development

Residential Development

Manufacturing

Mining

Energy

Telecommunications

Hospitality

Retail

Relevant Teams

Legal

Finance

Operations

Project Management

Contracts Administration

Risk Management

Collections

Account Management

Construction Management

Corporate Governance

Relevant Roles

Construction Project Manager

Contract Administrator

Legal Counsel

Chief Financial Officer

Account Manager

Collections Manager

Project Director

Construction Site Supervisor

Procurement Manager

Claims Manager

Risk Manager

Company Secretary

Managing Director

Operations Manager

Credit Controller

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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