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Disciplinary Hearing Proceedings are essential documents used in Philippine workplace settings when addressing employee misconduct or performance issues that may lead to disciplinary action. These proceedings must strictly comply with Philippine Labor Code requirements, particularly the 'two-notice rule' established by jurisprudence. The document serves as an official record of the hearing, demonstrating that due process was observed and all parties were given fair opportunity to present their cases. It includes detailed documentation of the allegations, evidence presented, testimonies given, and the employee's defense. The importance of proper documentation in Disciplinary Hearing Proceedings cannot be overstated, as it may be crucial evidence in case of future legal challenges before the National Labor Relations Commission (NLRC) or regular courts.

1. Header Information: Date, time, venue of hearing, case reference number, and names of all parties involved

2. Attendance Record: List of all persons present including the employee, employer representatives, HR personnel, witnesses, and authorized representatives if any

3. Opening Statement: Formal opening of proceedings, confirmation of notice receipt, and statement of purpose

4. Statement of Allegations: Clear articulation of the charges or complaints against the employee, referencing the first written notice/show cause letter

5. Employee's Response: Documentation of the employee's explanation, defense, or counter-statement to the allegations

6. Presentation of Evidence: Detailed record of all evidence presented by both employer and employee, including testimonies and documents

7. Questions and Clarifications: Record of questions asked by panel members and responses given

8. Summary of Proceedings: Brief summary of what transpired during the hearing

9. Next Steps: Statement of what happens next, including timelines for decision-making

10. Closing Statements: Final statements from both parties

11. Signatures: Signatures of all parties present confirming their attendance and the accuracy of the proceedings record