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Disciplinary Hearing Form

Disciplinary Hearing Form Template for Philippines

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Key Requirements PROMPT example:

Disciplinary Hearing Form

"I need a Disciplinary Hearing Form for our manufacturing company in Manila, specifically customized to address recurring safety protocol violations, with provisions for union representation and translation services for our workforce that includes non-English speaking employees."

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Document background
The Disciplinary Hearing Form is a crucial document used in Philippine employment relations when addressing workplace misconduct or policy violations. It is designed to comply with Philippine labor laws, particularly the Labor Code's requirements for due process in disciplinary proceedings. This document should be used whenever formal disciplinary action is being considered against an employee, ensuring proper documentation of the hearing process, allegations, employee's defense, and eventual outcome. The form includes sections for recording the nature of violations, witness statements, and employee responses, while adhering to the mandatory "twin notice rule" - the notice of charges and the notice of hearing. It serves as evidence of procedural fairness and can be crucial in potential labor disputes or legal proceedings.
Suggested Sections

1. Employee Information: Basic details of the employee including name, position, department, employee ID, and length of service

2. Incident Details: Date, time, and location of the alleged violation or misconduct

3. Nature of Violation: Clear description of the company policy, rule, or regulation that has allegedly been violated

4. Summary of Allegations: Detailed description of the specific misconduct or violation being addressed

5. Notice of Disciplinary Hearing: Formal notification of the scheduled hearing including date, time, and venue

6. Employee Rights Statement: Clear statement of employee's rights during the hearing process, including right to representation

7. Hearing Details: Space to record attendance, proceedings, and key points discussed during the hearing

8. Employee Response: Section for recording the employee's explanation, defense, or statement regarding the allegations

9. Signatures and Acknowledgment: Space for signatures of all parties involved, including employee, employer representatives, and witnesses

Optional Sections

1. Previous Warnings: Details of any previous related violations or warnings - include when there is a history of similar misconduct

2. Witness Statements: Section for recording witness testimonies - include when witnesses are part of the disciplinary process

3. Union Representative Details: Information about union representation - include when employee is unionized and requests representation

4. Interpreter Details: Information about interpreter if required - include when language assistance is needed

5. Medical Information: Relevant medical information - include when the incident involves health-related issues

6. Supporting Evidence List: List of documents, photos, or other evidence - include when physical evidence exists

Suggested Schedules

1. Company Policies Referenced: Copies of relevant company policies, codes of conduct, or regulations cited in the hearing

2. Evidence Documentation: Copies of all supporting evidence, such as incident reports, CCTV footage, photographs, etc.

3. Previous Warning Letters: Copies of any previous warning letters or disciplinary actions referenced

4. Witness Statement Forms: Standard forms for recording witness statements

5. Employee Rights Information Sheet: Detailed explanation of employee rights and the disciplinary process in accordance with Philippine labor laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses























Relevant Industries

Manufacturing

Retail

Financial Services

Information Technology

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation

Telecommunications

Mining

Agriculture

Professional Services

Government Services

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Industrial Relations

Personnel Management

Administration

Management

Relevant Roles

Human Resources Manager

HR Director

Employee Relations Manager

HR Business Partner

HR Officer

Line Manager

Department Supervisor

Compliance Officer

Legal Counsel

Industrial Relations Manager

Personnel Manager

Chief Human Resources Officer

HR Administrator

Employee Relations Specialist

Labor Relations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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