The Declaration Letter (Surat Pernyataan) is a fundamental legal instrument in Indonesian legal practice, commonly used across various sectors for making formal statements or declarations. This document type is governed by Indonesian civil law and requires specific formalities, including proper identification of the declarant, clear statement of facts or intentions, and appropriate authentication through signatures and stamp duty. Declaration Letters are typically used when an individual or organization needs to formally state facts, make commitments, or declare intentions in a legally binding manner. They can serve multiple purposes, from simple administrative declarations to complex legal undertakings, and may require notarization depending on their intended use. The document's validity is supported by various Indonesian laws, including the Civil Code (KUHPerdata) and regulations regarding documentary evidence and stamp duty requirements.
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1. Header Information: Place, date, and reference number of the declaration letter
2. Declarant Details: Full name, ID number (KTP), address, and position/title (if relevant) of the person making the declaration
3. Title of Declaration: Clear statement of the type of declaration being made
4. Declaration Content: The main substance of the declaration, clearly stated in numbered points if multiple declarations are being made
5. Statement of Truth: Standard clause confirming that the declaration is made truthfully and with full responsibility
6. Closing: Formal closing statement with place, date, and signature block
7. Authentication: Space for signature, name of declarant, and stamp duty (meterai) as required by Indonesian law
1. Witness Section: Used when the declaration needs to be witnessed by third parties for additional verification
2. Company Details: Required when the declaration is made on behalf of a company, including company registration details
3. Notary Authentication: Used when the declaration requires notarization for legal purposes
4. Supporting Statement: Additional background information or context when the declaration needs further explanation
5. Official Stamps: Space for official stamps when the declaration is made to or certified by government institutions
1. Identity Documents: Copies of relevant identification documents (KTP, company registration, etc.)
2. Supporting Documents: Any referenced documents that support the declarations made
3. Power of Attorney: If the declaration is made by a representative, the power of attorney document authorizing them to make the declaration
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