The Tenancy Application Form is a crucial document in the Belgian property rental process, designed to facilitate the systematic collection of information from potential tenants while ensuring compliance with Belgian housing laws and EU data protection regulations. It is typically used at the initial stage of the rental process, before proceeding with a formal lease agreement. The document must adhere to specific requirements set by Belgian federal law and regional housing codes (Brussels-Capital, Flanders, and Wallonia), particularly regarding anti-discrimination provisions and privacy protection. The form includes sections for personal information, employment details, financial status, and rental history, allowing landlords and property managers to make informed decisions while maintaining legal compliance. This standardized approach helps ensure fair treatment of all applicants and proper documentation of the tenant selection process.
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1. Personal Information: Basic details including full name, date of birth, national registry number, current address, contact information
2. Employment & Income: Current employer, position, length of employment, monthly income, additional income sources
3. Current Housing Situation: Current address, landlord contact information, length of stay, reason for moving
4. Proposed Occupancy Details: Number of occupants, intended move-in date, desired lease term
5. References: Previous landlord references and personal references
6. Financial Information: Bank details, proof of income, ability to pay deposit
7. Declaration of Accuracy: Statement confirming all provided information is true and accurate
8. Data Protection Notice: GDPR-compliant statement explaining how personal data will be used and stored
9. Signature Section: Date, signature fields, and confirmation of understanding
1. Guarantor Information: Required when applicant has insufficient income or no rental history
2. Pet Information: Details about pets if allowed in the property
3. Vehicle Information: Required when parking space is included or relevant to the property
4. Special Accommodation Requirements: For properties with accessibility features or when modifications might be needed
5. Professional/Student Status: Required for student housing or professional-only developments
6. Additional Occupants Details: Required when multiple occupants will be living in the property
1. Required Documentation Checklist: List of documents required to support the application (ID, proof of income, etc.)
2. Property Details Sheet: Information about the specific property being applied for
3. Privacy Policy: Detailed GDPR-compliant privacy policy explaining data handling
4. Income Verification Form: Standardized form for employer completion
5. Consent for Reference Check: Authorization form for contacting references and previous landlords
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