The Intercompany Loan Agreement is essential for documenting financial arrangements between affiliated companies, particularly in corporate groups operating in or through Belgium. This document is typically used when one group entity provides financing to another, requiring compliance with Belgian thin capitalization rules, transfer pricing regulations, and corporate benefit requirements. It includes detailed provisions for loan terms, interest calculations, repayment schedules, and tax considerations, all aligned with Belgian legal framework and EU regulations. The agreement is crucial for maintaining proper corporate governance, ensuring tax compliance, and documenting the arm's length nature of the financing arrangement. It's particularly relevant for multinational groups with Belgian entities or cross-border financing structures involving Belgian companies.
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1. Parties: Identification of the lender and borrower companies, including registration details and registered offices
2. Background: Context of the intercompany loan, relationship between the parties, and purpose of the loan
3. Definitions: Definitions of key terms used throughout the agreement
4. Loan Facility: Details of the loan amount, currency, and availability period
5. Interest: Interest rate, calculation method, and payment dates in compliance with Belgian interest rate regulations
6. Repayment Terms: Schedule and method of repayment, including early repayment provisions
7. Conditions Precedent: Conditions that must be satisfied before the loan becomes available
8. Representations and Warranties: Standard corporate representations and specific financial declarations
9. Covenants: Financial and general undertakings of the borrower
10. Events of Default: Circumstances constituting default and consequences
11. Tax Provisions: Treatment of taxes, including withholding tax requirements
12. Notices: Communication procedures between parties
13. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction
14. Execution: Signature blocks and execution requirements
1. Security: Include when the loan is to be secured by any form of collateral or guarantee
2. Multiple Currency Provisions: Required if the loan can be drawn in multiple currencies
3. Subordination: Include when the loan needs to be subordinated to other debt
4. Transfer Provisions: Include if the parties want to allow assignment or transfer of the loan
5. Change of Control: Include when specific provisions are needed for change in corporate ownership
6. Increased Costs: Include when lender needs protection against regulatory changes affecting loan costs
7. Market Disruption: Include for floating rate loans to address market disruption scenarios
1. Conditions Precedent Documents: List of required documents to be provided before loan drawdown
2. Form of Drawdown Notice: Standard format for requesting loan disbursements
3. Repayment Schedule: Detailed schedule of repayment dates and amounts
4. Form of Compliance Certificate: Template for periodic financial compliance reporting
5. Transfer Pricing Documentation: Documentation supporting the arm's length nature of the loan terms
6. Corporate Approvals: Copies of relevant board resolutions and corporate authorizations
7. Group Structure Chart: Diagram showing relationship between lender and borrower within corporate group
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