The Employment Verification Letter serves as an official confirmation of employment status, commonly requested for various administrative and financial purposes in Belgium. This document is essential for employees seeking mortgages, applying for visas, securing rental properties, or providing proof of employment for other official purposes. Under Belgian law, these letters must comply with strict privacy regulations (GDPR and Belgian Privacy Act), language requirements based on the region, and employment legislation. The letter typically includes verified information about the employee's position, tenure, employment type, and other relevant details as permitted by law. The format and content of the Employment Verification Letter may vary depending on its specific purpose while maintaining compliance with Belgian legal requirements and data protection standards.
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1. Company Letterhead: Official company letterhead including company name, address, and registration details
2. Date and Reference: Current date and any reference number for the letter
3. Addressing Block: "To Whom It May Concern" or specific recipient details if known
4. Employee Information: Full name, position, and employee ID (if applicable) of the employee
5. Employment Status: Confirmation of employment status, including start date and type of contract (permanent/temporary)
6. Position Details: Current role, department, and brief description of responsibilities
7. Signatory Block: Name, position, and signature of authorized company representative
8. Contact Information: Details for verification or follow-up questions
1. Salary Information: Include only when specifically requested and authorized by employee, stating current salary or salary range
2. Performance Statement: Brief statement about employee's performance, used for references rather than simple verification
3. Working Hours: Specification of full-time/part-time status and working hours, if relevant to the verification purpose
4. Purpose Statement: Specific statement about the purpose of the letter (visa application, mortgage application, etc.)
5. Benefits Confirmation: Overview of benefits package, included when relevant for social security or visa purposes
6. Data Protection Notice: GDPR compliance statement regarding the handling of personal data
1. Employment Contract Extract: If required, relevant extracts from the employment contract (anonymized and redacted as appropriate)
2. Job Description: Detailed job description attachment when required for immigration or specific verification purposes
3. Company Authorization: Document showing the signatory's authority to issue employment verification letters
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