The Contract Letter Of Employment is a fundamental document required for all employment relationships in Belgium. It serves as the primary agreement between employers and employees, establishing the legal framework for their professional relationship. This document must comply with Belgian employment law, including the Employment Contracts Act of 1978, relevant Collective Bargaining Agreements, and regional language requirements. It is used when hiring new employees, converting temporary contracts to permanent positions, or updating employment terms. The contract typically includes essential information about job duties, compensation, working hours, leave entitlements, notice periods, and any special conditions of employment. Given Belgium's strict employment regulations, the document must carefully balance legal compliance with practical business needs while protecting both employer and employee interests.
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1. Identification of Parties: Full legal names and addresses of both employer and employee
2. Function and Job Title: Detailed description of the role and position being offered
3. Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite
4. Place of Work: Primary workplace location and any flexibility arrangements
5. Working Hours: Standard working hours, schedule, and any shift patterns
6. Remuneration: Base salary, payment frequency, and method of payment
7. Annual Leave: Vacation entitlement and public holidays
8. Notice Period: Required notice periods for termination by either party
9. Non-Competition: Basic non-competition obligations during employment
10. Confidentiality: Basic confidentiality obligations regarding company information
1. Probation Period: Used for including a trial period, if applicable under specific CBAs
2. Company Car: Include when a company vehicle is part of the compensation package
3. Bonus Scheme: When variable compensation or performance bonuses are offered
4. Intellectual Property: For roles involving creative or innovative work
5. Remote Working: When hybrid or remote work arrangements are permitted
6. International Travel: For positions requiring regular international travel
7. Stock Options: When employee is eligible for company share options
8. Additional Benefits: For specific benefits like meal vouchers, phone, internet allowance
9. Extended Non-Compete: For senior positions requiring post-employment restrictions
10. Language Requirements: When specific language skills are essential for the role
1. Work Rules (Arbeidsreglement/R猫glement de travail): Mandatory company work rules as required by Belgian law
2. Benefits Overview: Detailed description of all benefits and their conditions
3. Company Policies: Key company policies including IT, social media, and workplace conduct
4. Job Description: Detailed description of responsibilities and requirements
5. Collective Bargaining Agreement: Reference to applicable CBA provisions
6. Privacy Notice: GDPR-compliant information about personal data processing
7. Health and Safety Guidelines: Workplace safety procedures and requirements
8. Expense Policy: Rules and procedures for business expense reimbursement
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